Accounts Payable Specialist
The Union League of Philadelphia
Philadelphia, PA
Finance / Banking / Insurance, Accounting / Auditing
Department: Accounting
Reports to: Controller
Location: 140 S. Broad Street Philadelphia, PA 19102
Description
We are looking for a meticulous Accounts Payable Specialist to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.
Responsibilities
- Records all invoices accurately into the Accounts Payable system for all entities
- Conducts audits on vendor invoices and verifies any address changes
- Secures approval from department heads for all invoices
- Ensures correct General Ledger (G/L) coding of invoices
- Manages the processing of all bills for final check payment and M&T Supplier Pay
- Ensures that all new vendors provide W9 forms and attempts to enroll them in Supplier Pay
- Reconciles and records all Fintech payments.
- Processes payments and records all ACH vendors such as Sysco, Aqua, Atlantic City Electric, etc.
- Conducts monthly reviews of vendor statements against open invoices in the accounting system when time permits.
- Utilizes the shared drive to retrieve and print invoices and post for dining and golf departments.
- Executes the Year-End 1099 process for vendors.
- Establishes communication with vendors for updates and to prevent credit holds.
- Facilitates the transition of vendors to email invoices for expedited processing.
- Ensures all locations adhere to month-end deadlines.
- Monitors and responds to emails daily.
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- 3 years of accounts payable experience preferred
Monday - Friday
9:00AM - 5:00PM
Benefits & Compensation
- Health Insurance
- Vision Insurance
- Dental Insurance
- Life and Disability Insurance
- Flexible Spending and Health Savings Accounts
- Employee Assistance Program
- 401(k) plan with Company Match
- Paid Time Off (PTO)
- Paid Holidays, Bereavement, and Jury Duty
- Paid Pregnancy/Parental leave
- Tuition Reimbursement
About the company
Company website•Hospitality
Founded in 1862 as a patriotic society to support the Union and the policies of President Abraham Lincoln, The Union League of Philadelphia laid the philosophical foundation of other Union Leagues across a nation torn by civil war. The League has hosted U.S. presidents, heads of state, industrialists, entertainers and dignitaries from around the globe and has proudly supported the American military in each conflict since the Civil War. The Union League continues to be driven by its founding motto, Amor Patriae Ducit or Love of Country Leads.
Today, the Union League is home to over 4,000 men and women who contribute to club life and keep alive the League’s traditions. As they did in 1862, today’s members represent the Philadelphia region’s leaders in business, education, technology, healthcare, law, government, religion, art and culture. The Union League Legacy Foundation is the new, single, unified nonprofit charity of the Union League. It is dedicated to the same values of freedom and free enterprise upon which the League was founded. Through historic preservation, education and scholarship, the Legacy Foundation promotes these values and ideals, inspiring more educated, engaged and responsible citizens.
The League House occupies an entire city block in the center of Philadelphia’s commercial and cultural district. The building is representative of the classic French Renaissance style, with a brick and brownstone façade and dramatic twin circular staircases that lead to the main entrance on Broad Street. Built in 1865, the building was added to the National Historic Register in 1979. Ever-expanding, the League offers a plethora of amenities including five companion amenities: The Bungalow, The Union League Golf Club at Torresdale, The Union League Guard House, Union League National Golf Club and Union League Liberty Hill.