Administrative Assistant

Date Posted: 05/25/2026

Req ID: 48217

Faculty/Division: Dalla Lana School of Public Health

Department: Dalla Lana School of Public Health

Campus: St. George (Downtown Toronto)

Position Number: 00033853

Existing Vacancy: Yes

Description

About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $40.4 million in research funding per year, the School supports discovery in global health, tobacco impacts on health, occupational disease and disability, air pollution, inner city and Indigenous health, among many other areas.

Your Opportunity

The Division of Epidemiology at DLSPH has a long tradition of focus on the epidemiology of infectious, chronic, and mental disorders, and an emphasis on genetic, behavioural, social and environmental factors affecting human health. We use both quantitative and qualitative research methods to answer important questions affecting the public health. We offer two degree programs: the Master of Public Health (MPH) and the Doctor of Philosophy (PhD). Our graduates of both programs work as epidemiologists in a variety of settings, including academic institutions and research institutes, public health agencies at all levels of government, private industry, and international organizations.

The Administrative Assistant serves as a first point of contact for general enquiries and provides administrative support across meetings, projects, and programs. This role is responsible for organizing schedules, preparing agendas and materials, and ensuring timely follow-up on action items. It also supports activities for events and programming, including booking rooms and arranging catering, data collation, document preparation, project coordination and the maintenance of accurate records for reports and admissions processes. In addition, the position edits content for brochures, newsletters, websites and/or handbooks and maintains information on digital platforms

Your Responsibilities Will Include

• Acting as a first point of contact for general enquiries and coordinating meeting schedules, agendas, materials, action, and follow-up items
• Coordinating tasks for projects and other strategic initiatives with stakeholders, including tracking project progress, milestones, and timelines.
• Writing routine documents and correspondence including editing content for brochures, newsletters, and other materials; verifying the accuracy and completeness of documents
• Collating and organizing data for various reports
• Providing administrative support to admissions committees such as checking for documentation completeness and maintaining application/admissions documentation
• Responding to enquiries and resolving issues within the defined scope of the role and redirecting as appropriate
• Determining logistical details and activities for events and/or programming, including booking rooms and arranging accommodations
  
  

Essential Qualifications

• Advanced College Diploma(3 years) or acceptable combination of equivalent experience.
• Minimum three years of related experience providing administrative support to University Faculty and staff
• Demonstrated experience with determining logistics, coordinating schedules/agendas, and taking meeting minutes.
• Demonstrated experience with providing administrative supportive to admissions teams and committees
• Experience writing reports and preparing presentations.
• Experience coordinating events and/or programming
• Proficiency with MS Office, Adobe Suite, and Survey software
• Strong organizational skills to support multiple stakeholders.
• Excellent oral and written communication skills.
• Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a challenging and dynamic environment
• Ability to problem solve and deal effectively with multiple priorities with conflicting deadlines while maintaining a high degree of quality and accuracy
• Ability to maintain the strictest of confidence in dealing with sensitive materials; adherence to relevant policies and procedures.
  
  

To Be Successful In This Role You Will Be

• Communicator
• Meticulous
• Multi-tasker
• Organized
• Resourceful
  
  

Please Note

• This is a one year term position.
  
  

Closing Date: 06/08/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Sharon Hung

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job Descriptions Are Available Upon Request For Internal Applicants.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Epidemiology, Genetics, Public Health, Administrative Assistant, Secretary, Science, Healthcare, Administrative