NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary
We have an exciting opportunity to join our team as an Administrative Coordinator.
This position is responsible for providing support for and coordination of all activities related under the Education Division of the Ronald O. Perelman Department of Emergency Medicine at the NYU Grossman School of Medicine. The position reports to the Residency Program Manager and the Assistant Director of Education Administration and interacts with relevant personnel within the department (including, but not limited to, the Program Directors, Associate Program Directors, and other members of the Departments Education Mission), NYU Langone Health, and affiliates.
Job Responsibilities
- Residency and Fellowship Programs Support
- Provide calendar support to the Residency Program Director
- Provide administrative support to the Residency Program Director
- Verifications
- Coordinate reimbursements and requisitions for education related expenses
- Liaise between residency program leadership and residents for scheduling semiannual
- Provide assistance to other members of the EM Education Team as needed
- Evaluations
- Assist the residency coordinator with the distribution of resident
and peer evaluations
- Recruitment
- Assist with the coordination of fellowship and residency program
ii. Scheduling interviews
iii. Providing pre-interview and day-of logistic (e.g. room assignments) and
technical support
- Assist and attend all Education Programs graduations
- Provide assistance during graduation and onboarding seasons, including but not
- onboarding, advancement, and graduation processes
iii. Enrolling incoming trainees in required training courses/modules and
systems
iv. Gathering information from graduating trainees (contact information, jobs,
etc.)
- Assist in the preparation of documentation for periodic program pre-accreditation
- Departments Education Initiatives:
- Manage Emergency Departments Education Calendar
- Manage and coordinate Next Week in Education emails to the department
- Coordinate and provide administrative support for Faculty and Fellow
- Coordinate and manage Grand Rounds
- Coordinate Education Leadership Meetings
- Assist with regularly scheduled CME activities, included, but not limited to:
- Submission of applications to the CME Office
iii. Collection of documents from Grand Rounds speakers
- Meetings
- Manage room scheduling for all educational initiatives in the department
Leaderhsip Meetings)
- Attend weekly Residency Leadership Meetings
- Attend weekly meetings with Program Director
- Record Keeping
- Employment verifications
- Assist in the maintenance of records on trainees and graduates.
- Compose jury duty letters and provide to trainees
- Other duties as assigned
To qualify you must have a Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred). Ability to multi-task and/or coordinate multiple assignments is required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.
Preferred Qualifications
Work experience in an ACGME-accredited residency/fellowship program and/or within an academic medical center
Experience with New Innovations (residency management system)
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $80,136.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
About the company
Company website•Hospitals and Health Care
NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient, Inc., has ranked NYU Langone No. 1 out of 118 comprehensive academic medical centers across the nation for four years in a row, and U.S. News & World Report recently ranked four of its clinical specialties No. 1 in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across seven inpatient locations, its Perlmutter Cancer Center, and more than 320 outpatient locations in the New York area and Florida. The system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise. For more information, go to nyulangone.org and interact with us on LinkedIn, Glassdoor, and Indeed.
More:
NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history since 1841. With more than 75 divisions of specialty care including comprehensive inpatient and outpatient programs for every stage of life, a multifaceted Research and Academic Center and the NYU Grossman Long Island School of Medicine focused on primary care, NYU Langone Hospital-Long Island joined NYU Langone Health as of August 1, 2019. At NYU Langone Hospitals, NYU Grossman School of Medicine, NYU Grossman Long Island School of Medicine and NYU Langone Health (collectively referred to as "NYU Langone"), we work collectively to achieve our mission: To care. To teach. To discover. We celebrate the inclusive excellence of the people that make us a world-class institution in patient care, education and science ("tripartite missions"). We strive to be a place where our exceptionally talented faculty, staff and students can thrive.