Executive Administrative Assistant
Aparium Hotel Group
Chicago, IL
Administrative / Clerical
Reports to the CEO/Founder and President/COO, position is exempt
About Aparium
Hotels done differently isn’t just a slogan—it’s who we are. At Aparium, we believe deeply in People, Place, and Character. Our hotels celebrate individuality, reflect the neighborhoods they serve, and create meaningful experiences for both guests and team members. Founded in 2011, Aparium blends the sophistication of a large hospitality company with the soul and charm of a boutique brand.
THE OPPORTUNITY
We’re seeking a polished, intuitive Executive Administrative Assistant to serve as a trusted right hand to our CEO and President. This role is ideal for someone who thrives behind the scenes, anticipates needs before they’re voiced, and takes pride in creating order, warmth, and flow—both for executives and within the office environment.
You’ll balance high-level executive support with hands-on office leadership, ensuring our West Loop office operates seamlessly and reflects the spirit of our brand.
What You’ll Do
- Manage complex calendars, meetings, and travel for senior executives
- Act as a discreet gatekeeper and liaison with internal and external partners
- Prepare presentations, agendas, and executive materials
- Oversee day-to-day office operations and vendor relationships
- Create a welcoming, polished office experience for employees and visitors
- Support internal events, onboarding, and culture-building moments
- This role will evolve with the organization. The responsibilities outlined are foundational, and the position may take on additional duties to support the growing needs of Aparium.
- 3–5+ years supporting senior executives in a fast-paced environment
- Exceptional organization, discretion, and attention to detail
- Strong communication skills and a hospitality-driven mindset
- Comfort juggling shifting priorities and staying several steps ahead
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Salary: $85,000–$100,000
- Comprehensive benefits including medical, dental, vision, 401(k), disability, life insurance, commuter benefits, parking discounts, and travel perks
About the company
Company website•Hospitality
Named to Travel + Leisure's list of Top 25 Hotel Brands in the World for 2024, Aparium Hotel Group is a management company that believes luxury is no longer defined by the number of stars a property has, but by the uncommon service delivered and the lasting impression left with its guests. A strong concept is not enough to sustain growth and elicit loyalty from an ever-demanding consumer. Aparium Hotel Group was formed with one seminal belief - great hotels are a destination.
Our hotels deliver Translocal Hospitality, drawing inspiration from the local culture and cultivating local ambassadors through a sense of pride and exciting food & beverage.
We understand great hotels. We’ve owned them, developed them, managed and marketed them. We believe there is no standard formula to successful hospitality, rather a philosophy and framework that delivers long-term returns for hotel owners and unforgettable hotel experiences for its guests.
Current properties:
Crossroads Hotel (Kansas City, MO)
Detroit Foundation Hotel (Detroit, MI)
Hewing Hotel (Minneapolis, MN)
Hotel Haya (Ybor City, Tampa, FL)
Populus (Denver, CO)
Populus (Seattle, WA)
Hotel Heron (Alexandria, VA)
Jasper Hotel (Fargo, ND)
Surety Hotel (Des Moines, IA)
Hotel Granada (Atlanta, GA)
Clayton Members Club & Hotel (Denver, CO)