We are seeking a highly organized, proactive, and discreet Executive Assistant to support the Chief Growth Officer (CGO) of T. Edward Wines & Spirits. This role is pivotal in enabling the CGO to focus on strategic growth initiatives, supplier relations, brand development, and executive leadership. The ideal candidate is a master at prioritization, thrives in a fast-paced environment, and brings a high level of emotional intelligence, discretion, and professionalism.
Key Responsibilities:Administrative & Executive Support
Key Responsibilities:Administrative & Executive Support
- Manage daily schedule, prioritize and coordinate meetings, calls, and travel (domestic and international)
- Audit weekly calendar, block time for deep work, travel, etc.
- Prepare daily briefing docs
- Monitor and triage highvolume email inbox; draft, proofread, and send communications on behalf of the CGO
- Serve as a gatekeeper and liaison, ensuring clear communication between the CGO and internal/external stakeholders.
- Prepare meeting agendas, notes, recaps, and followups, track progress on action items
- Handle expense reports, receipts, and budget tracking with Finance
- Create Executive travel itineraries and scheduling, book hotels/flights etc.
- Assist with preparation and editing of presentations, strategic documents, proposals, and reports
- Support coordination and execution of key initiatives across departments working in collaboration with the Marketing Department
- Collaborate with marketing, operations, and finance to help move projects forward and ensure alignment with CGO priorities
- Maintain and update project trackers, dashboards, and internal communications tools
- Attend core meetings and take notes, provide recap/summary
- Help manage and maintain key supplier, distributor, and client relationships, including scheduling, correspondence, and event support
- Assist in preparing personalized communications and recognition for supplier/partner milestones or crises
- Create and maintain a direct line of contact with counterparts at client groups (Major Food Group, USHG, etc.)
- Build relationships and direct line of contact with sample submission editors at the major trade publications
- Represent company at trade tastings and events
- Support HR and personnelrelated matters with discretion (org charts, reviews, feedback summaries)
- Coordinate CGO's internal leadership initiatives, wellness weeks, and special events
- Perform research and benchmarking as requested, often on tight timelines
- Exceptionally strong written and verbal communication skills
- Meticulous attention to detail and followthrough
- Proficiency in Microsoft Office, and project management tools
- Ability to anticipate needs and act with appropriate urgency
- Strong emotional intelligence, discretion, and grace under pressure
- A passion for hospitality, wine, spirits, or luxury/lifestyle industries is a plus
- A background in communications, business, hospitality, or marketing
About the company
Company website•Wine & Spirits
T. Edward is a New York based importer and national distributor of fine wines and spirits.
We're driven by a simple yet powerful idea: to bring authentic, sustainably crafted wines and spirits from family-owned endeavors around the world to your table.
We're not just importing; we’re fostering a community of quality, diversity, and integrity, reshaping the industry through innovation and purpose-driven practices.
At T. Edward, we celebrate a rich tapestry of culture, intertwining the timeless traditions of renowned wine and spirit regions from around the world.
Join us on our journey as we champion small iconic producers where every individual is valued, respected, and empowered.