Applied Ecology, Inc., (AEI), a small environmental consulting business with a rapidly expanding footprint, is seeking a highly motivated and skilled Proposal Manager to join our growing team. AEI has three offices located in Florida and is a regional leader in geospatial, water resources, ecological and natural resources, and environmental remediation and contamination assessment services. This position is a full-time position that supports the Business Development Team that seeks out and responds to numerous requests for qualifications, services, and project proposals. The Proposal Manager will work with the BD team and proposal coordinator to pro-actively seek, track, and coordinate responses to new and expected opportunities that align with AEI’s core services. The Proposal Manager will be responsible for managing all aspects of AEI’s proposal response protocol and systems, including tracking mechanisms, project and resume selection, project and resume updates, proposal information tracking from announcement to final selection, proposal review tracking including assigned roles and deadlines, and proposal quality assurance.
Job Description
The ideal candidate is highly organized, experienced at completing federal and non-federal environment and engineering request for proposals, and skilled at editing and designing technical documents. The candidate should be knowledgeable of Florida’s ecology and environmental topics, highly motivated to grow in their career, and capable of written communication. The candidate should be a problem solver that takes pride in their work and is able to work independently but knows when and how to communicate with the team. Interested applicants, please submit a cover letter and resume via the posting on the appliedecologyinc.com website addressed to Dr. Leesa Souto, Director of Operations.
Position Description, Responsibilities & Duties
- Leads proposal activities that require team coordination, strategic content development, technical writing, reviewing and editing, team communications, and formatting.
- Reviews RFP documents; creates a proposal matrix; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal team.
- Ensures continuity and compliance with corporate and client standards.
- Supervises and quality assures the implementation of AEI‘s proposal tracking methods.
- Creatively prepares document layouts in a visually appealing manner
- Proofreads and edits technical documents for format, grammar, style, punctuation, and spelling
- Coordinates final proposal production, reproduction, binding, and shipping/submittal of document(s)
- Coordinates the flow of documents and review of all proposal inputs and outputs involving multi-disciplined, multi-office, and multi-firm project teams
- Performs internal personnel and project experience research in support of proposal efforts
- Updates staff resumes and project descriptions to reflect the RFQ needs.
- Maintains and updates a master file system to track grant and contract opportunities.
- Actively searches local, state, and federal procurement systems and grant listings for opportunities
- Tracks all activities in AEI tracking systems.
- BA/BFA in Communications, Technical Writing, Marketing, or Administration.
- Minimum of 5 years of proposal-related experience.
- Experience working at an environmental consulting firm is preferred, and public sector experience is also desired, particularly with SF330 qualifications packages.
- Superior written and oral communication skills
- Ability to process information quickly and accurately, with organizational skills and heightened attention to detail
- Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes
- Sensitivity to deadlines with a willingness to work necessary hours to meet them
- Expertise working with Adobe Photoshop, InDesign or Canva.
- Expertise using Microsoft Word styles, templates, tables, and pagination
- Expertise using Adobe Acrobat
- Expertise using MS PowerPoint
- Expertise using MS Excel
- Knowledge in water resources, hydrology, ecology, biology, or other environmental sciences
- Knowledge of environmental issues in Florida
Job Category: Proposal Manager
Job Type: Full Time
Job Location: Melbourne
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About the company
Company website•Environmental Services
Applied Ecology, Inc. is a dedicated, woman- and minority-owned small business with specialized experience in environmental assessments and permitting, numerical and ecosystem modeling, study design, geospatial applications, and geotechnical services for resolving a multitude of environmental problems. We focus on serving public clients in environmental resource management, ecological studies, water resources, coastal and resilience studies, and utilities. AEI has the experience and skills to plan and implement large-scale and long-term studies that cross multiple disciplines and integrate spatial and temporal datasets. We provide a wide range of technical services that include water quality and geospatial data collection, environmental assessments and resource permitting, threatened and endangered species surveys and monitoring wetland delineation and mitigation, soil sediment and groundwater assessment and remediation services, shoreline change analysis, offshore sand source exploration, as well as watershed and groundwater modeling, 2-D and 3-D numerical modeling, data integration and database management, geospatial program development, remote sensing, and software development.
Applied Ecology, Inc. was formed in 2009 to provide a full spectrum of scientific services to inform ecosystem level solutions. We take pride in providing high-quality work at a great value. After eleven successful years in business, we have expanded staff and capabilities, but our core focus has remained: providing scientifically sound solutions using innovative technologies for challenging environmental problems. AEI is certified by several agencies as an SBE, WBE/MBE, WOSB, DBE, and has been accepted into the 8(a) Development Program (SBA). AEI is uniquely positioned to provide highly specialized services typically available in large firms while maintaining the personal availability and responsiveness of a small firm.