Time and Leave Clerk
U.S. Department of Veterans Affairs
Murfreesboro, TN
Business Management / Project / Planning, Manufacturing / Production
Summary
The Time and Leave Clerk is of the Business Office will report to the Assistant Chief - Medical Administration Officer - or the Assistant Chief Clinical Operations located at the VAMC in Murfreesboro - TN. The Time and Leave Clerk is considered an expert in payroll matters and independently provides technical advice and assistance on pay and leave matters to employees - supervisors - and others.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 05/20/2026. To qualify for this position at the GS-5 grade level - you must meet one of the following criteria. Specialized Experience: You must have one year of specialized experience specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal Service that has given me the particular knowledge - skills - and abilities required to successfully perform the duties of a Time and Leave Clerk - and that is typically in or related to the position to be filled in a medical - surgical - or hospital setting. Specialized experience is defined as performing complex timekeeping duties such as reviewing - correcting - and certifying time and attendance records; maintaining and analyzing payroll data in electronic systems and spreadsheet databases; identifying and resolving payroll discrepancies - retroactive adjustments - and leave issues; providing technical guidance and training to related staff on pay - leave regulations - and timecard entries; and preparing and maintaining audit records - reports - and supporting documentation to ensure compliance with applicable regulations - policies - and procedures. NOTE: Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. ~OR~ Substitution of Education for Experience: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business - secretarial or technical school - junior college - college - or university. One year of full-time academic study is defined as 30 semester hours - 45 quarter hours - or the equivalent in a college or university - or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business - secretarial - or technical school. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination of Experience and Education: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond post-high school education (beyond the second year - in excess of the first 60 semester hours) and specialized experience - as described above - which meet the total experience requirements for this grade level. This education must have been obtained in an accredited business - secretarial or technical school - junior college - college - or university. NOTE: Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies for this position: Arithmetic/Mathematical Reasoning Customer Service Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Must be able to function with frequent interruptions with ability to regain concentration to complete tasks with expediency and dispatch. Incumbent spends majority of time seated at computer; however the position requires walking - standing - bending and carrying moderately heavy loads. Prolonged sessions using a computer terminal are necessary. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
The Time and Leave Clerk is of the Business Office will report to the Assistant Chief - Medical Administration Officer - or the Assistant Chief Clinical Operations located at the VAMC in Murfreesboro - TN. The Time and Leave Clerk is considered an expert in payroll matters and independently provides technical advice and assistance on pay and leave matters to employees - supervisors - and others.
Qualifications
To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 05/20/2026. To qualify for this position at the GS-5 grade level - you must meet one of the following criteria. Specialized Experience: You must have one year of specialized experience specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal Service that has given me the particular knowledge - skills - and abilities required to successfully perform the duties of a Time and Leave Clerk - and that is typically in or related to the position to be filled in a medical - surgical - or hospital setting. Specialized experience is defined as performing complex timekeeping duties such as reviewing - correcting - and certifying time and attendance records; maintaining and analyzing payroll data in electronic systems and spreadsheet databases; identifying and resolving payroll discrepancies - retroactive adjustments - and leave issues; providing technical guidance and training to related staff on pay - leave regulations - and timecard entries; and preparing and maintaining audit records - reports - and supporting documentation to ensure compliance with applicable regulations - policies - and procedures. NOTE: Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. ~OR~ Substitution of Education for Experience: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business - secretarial or technical school - junior college - college - or university. One year of full-time academic study is defined as 30 semester hours - 45 quarter hours - or the equivalent in a college or university - or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business - secretarial - or technical school. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination of Experience and Education: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond post-high school education (beyond the second year - in excess of the first 60 semester hours) and specialized experience - as described above - which meet the total experience requirements for this grade level. This education must have been obtained in an accredited business - secretarial or technical school - junior college - college - or university. NOTE: Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies for this position: Arithmetic/Mathematical Reasoning Customer Service Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Must be able to function with frequent interruptions with ability to regain concentration to complete tasks with expediency and dispatch. Incumbent spends majority of time seated at computer; however the position requires walking - standing - bending and carrying moderately heavy loads. Prolonged sessions using a computer terminal are necessary. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
- ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The Time and Leave Clerk is considered an expert in payroll matters and independently provides technical advice and assistance on pay and leave matters to employees - supervisors and others
- He/she acts as an advisor to others in multiple areas including timekeeping - data base initiation - maintenance and analysis
- This support is given to a variety of staff including supervisors and other management officials
- Major duties include but are not limited to the following: Identifying - investigating - and resolving errors which involve correction of the pay
- Reviewing - correcting - analyzing - and maintaining timekeeping standards to the legal requirements
- Alerting supervisors when leave balances are low and correlates that information with supporting data
- Maintaining electronic posting of time and leave involving both regular and irregular working hours
- Communicating effectively as a liaison between Business Office and Fiscal Service Coordinator
- Creating - organizing - and maintaining electronic systems requiring data entry - spreadsheet management - and varied database management
- Using word processing software to create - copy - edit - store - retrieve - and print a variety of standard/nonstandard documents
- Providing training to supervisors for interpreting time card entries and explaining entitlements to premium pay - differentials and their applications
- Reviewing pay period exception lists for discrepancies such as leave not requested by employee - leave and overtime requests not approved by supervisory officials - etc.
- Providing the customer with consistent information according to established policies and procedures
- Performing other related duties as assigned
- Work Schedule: Monday - Friday - 8:00am - 4:30pm Telework: This position is NOT eligible for telework
- Virtual: This is not a virtual position
- Position Description/PD#: Time and Leave Clerk/PD70467A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized
About the company
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