Administrative Coordinator

Purpose

The Administrative Coordinator Is Responsible for Planning, Coordinating, and Executing a Variety of Administrative, Operational, and Event-based Projects Across the Organization. This Role Is Ideal for Individuals with Experience in Conference Planning, Event Management, and/or Project Management. the Administrative Project Manager Ensures Projects and Events Are Completed on Time, Within Scope, and in Alignment with Commonwealth Senior Living’s Mission and Core Values. This Position Collaborates with Cross-functional Teams, Manages Project and Event Logistics, and Supports Process Improvements to Enhance Operational Efficiency and Resident, Family and Associate Satisfaction.

Position: Monday-Friday, 9 am - 5 pm, In-Office Role.

Qualifications

• Bachelor’s Degree in Business Administration, Hospitality, Event Management, or Related Field Preferred.
• 3+ Years of Experience in Administrative Project Management, Conference/Event Planning, or Hospitality.
• Demonstrated Experience Coordinating Large-scale Events, Conferences, or Meetings, Including Vendor Management and Logistics.
• Strong Organizational, Communication, Customer Service, and Problem-solving Skills.
• Proficiency in Microsoft 365 and Project Management/Event Planning Software.
• Ability to Manage Multiple Projects and Deadlines in a Fast-paced Environment.
• Experience in Senior Living, Healthcare, or Related Industries a plus.
  
  
  

Areas of Primary Responsibility

• Plan, Coordinate, and Execute Administrative, Operational, and Event-based Projects, Including Conferences, Meetings, and Special Events.
• Develop Project and Event Plans, Timelines, and Budgets; Monitor Progress and Adjust As Needed.
• Collaborate with Department Heads, Vendors, and Cross-functional Teams to Achieve Project and Event Goals.
• Manage Event Logistics, Including Venue Selection, Catering, Audio-visual Needs, Accommodations, and Transportation.
• Prepare and Maintain Project and Event Documentation, Reports, and Presentations.
• Identify Opportunities for Process Improvement and Implement Best Practices in Event and Project Management.
• Communicate Project and Event Status and Updates to Stakeholders and Leadership.
• Ensure Compliance with Company Policies, Procedures, and Regulatory Requirements.
• Support the Development and Implementation of Training and Onboarding Materials for New Processes.
• Perform Other Duties As Assigned.
  
  
  

Culture Ambassador

• Models the Core Values of the Company:
• We Care About People
• We Do the Right Thing
• We Are Passionate, Have Fun, and Celebrate Success
• We Speak up! It’s Our Responsibility
• We Take Ownership and Add Value
• We Are Respectful
• Ensures All Personnel Exemplify the Core Values of the Company at All Times.
  
  
  

Physical/Sensory Requirements

This is a Stationary Position - Requires Minimal Lifting and Sitting over 50% of the Time. Occasional Standing, Walking, and Presenting in Meetings or at Events May Be Required.