The Administrative Coordinator provides essential operational and administrative support to store leadership. This role ensures efficient daily operations by coordinating schedules, managing communications, maintaining records, and supporting hiring and onboarding processes while delivering excellent internal and external customer service.
Key Responsibilities Administrative Support
- Provide direct administrative support to Store Director and leadership team
- Maintain accurate records, files, and reports in accordance with company standards
- Coordinate store communications, memos, and postings
- Manage office supplies, invoices, and basic accounting tasks
- Assist with associate scheduling and timekeeping processes
- Support coordination of meetings, interviews, and store events
- Track attendance, payroll inputs, and labor reporting as needed
- Assist with recruitment activities including posting roles and scheduling interviews
- Support onboarding of new hires, ensuring completion of required documentation
- Maintain personnel files and ensure compliance with company policies
- Serve as a point of contact for associate questions and basic HR-related inquiries
- Provide professional and timely communication with vendors and partners
- Support a positive, organized, and efficient store environment
- Ensure all administrative processes align with company policies and procedures
- Maintain confidentiality of sensitive employee and business information
- Support audits and ensure documentation is complete and accurate
- High school diploma or equivalent required
- Previous administrative, clerical, or retail support experience preferred
- Strong organizational and time management skills
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Excellent communication and attention to detail
- Primarily office-based with occasional movement throughout the store
- Ability to sit, stand, and use standard office equipment
- Organization & Attention to Detail
- Communication & Customer Service
- Time Management
- Confidentiality & Integrity
- Administrative Efficiency
About the company
Company website•Retail
Tom Thumb | DFWs Grocer Since 1948
At Tom Thumb, we’re proud to be a trusted part of the Lone Star State for over 75 years. As a division of Albertsons Companies, we serve the Dallas–Fort Worth metroplex and surrounding areas with a commitment to quality, convenience, care, and a heart for our shared communities.
From fresh produce and premium meats to pharmacy services and household essentials, we’re dedicated to making your shopping experience seamless and satisfying, whether in one of our stores or online. Our stores are more than just places to shop — they’re places where neighbors connect, and communities grow. Our associates have a passion for great service and building lasting relationships with our customers. Through companywide focus on innovation, we are continually enhancing our digital services and product offerings, making it easy for customers to get what they need, wherever they are.