Overview
A leading international professional services firm is seeking an experienced and highly organised Executive Assistant to join its Commercial (Employment) team. This is a fast-paced and varied role supporting senior stakeholders, requiring exceptional attention to detail, strong organisational capability, and the ability to manage multiple priorities.
The successful candidate will provide high-level administrative and secretarial support to partners, associates, and the wider team, ensuring smooth day-to-day operations and a consistently high standard of service delivery.
Key Responsibilities
Executive & Administrative Support
Key Requirements
A leading international professional services firm is seeking an experienced and highly organised Executive Assistant to join its Commercial (Employment) team. This is a fast-paced and varied role supporting senior stakeholders, requiring exceptional attention to detail, strong organisational capability, and the ability to manage multiple priorities.
The successful candidate will provide high-level administrative and secretarial support to partners, associates, and the wider team, ensuring smooth day-to-day operations and a consistently high standard of service delivery.
Key Responsibilities
Executive & Administrative Support
- Provide comprehensive administrative and secretarial support to senior stakeholders
- Manage complex email inboxes and diaries, ensuring efficient scheduling and prioritisation
- Coordinate meetings, travel arrangements, and detailed itineraries
- Manage the billing process, including time entry, invoicing, and monitoring client accounts
- Track and follow up on outstanding payments
- Process expenses and manage audit/accrual requests
- Support client onboarding processes, including AML compliance requirements
- Maintain and update client databases and records
- Act as a key point of contact for internal and external stakeholders
- Prepare, edit, and format legal documents, reports, and presentations
- Manage digital dictation and document production
- Maintain accurate and up-to-date electronic filing systems
- Ensure all documentation is organised, accessible, and compliant
- Provide ad hoc support across the wider team as required
Key Requirements
- Minimum 4 years’ experience in a Legal Secretary, PA, or Executive Assistant role
- Experience in a professional services or corporate environment
- Exposure to billing systems and financial administration
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Excellent typing speed (minimum 70 wpm)
- Strong attention to detail and accuracy
- Excellent organisational skills with the ability to manage competing priorities
- Professional, proactive, and highly reliable
- Strong interpersonal and communication skills
- Ability to work both independently and as part of a team
- Discreet, with the ability to handle confidential information
- Competitive salary and discretionary bonus
- 25 days annual leave
- Pension scheme from day one
- Comprehensive health and wellness programme, including gym access
- TaxSaver and Bike to Work schemes
- Opportunities to contribute to internal initiatives and committees
- Excellent career progression within a leading organisation
About the company
Company website•Staffing and Recruiting
Cpl is a global provider of talent solutions to startup companies, multinationals, and SMEs in every sector from Pharmaceuticals to Fund Accounting.
Founded in 1989, Cpl employs over 14,000 people and has 50 office locations operating in 14 countries worldwide including Ireland, The United Kingdom, Belgium, Bulgaria, The Czech Republic, Germany, Hungary, Poland, Slovakia, The United States, and Australia.
Matching the right talent to the right organisation is the core guiding principle in everything we do.