Executive Director of Operations

Summary of Function

The Executive Director of Operation Services and Safety has oversight and responsibility of general operations, management of facilities, food services, purchasing, and transportation of students throughout the District. This role’s purpose is the managing, planning, implementation, development, direction, assessment and evaluation of the district’s operations and related activities; managing and monitoring assigned district components; providing support to the Superintendent, the Governing Board and district administration as needed. This position serves as a member of the Superintendent’s Cabinet.

Qualifications

Qualifications include:

• Bachelor’s degree from an accredited college or university - required
• Master’s degree from an accredited college or university - preferred
• Emphasis in supervision, educational leadership, educational administration, business management, construction management, business administration - preferred
• Experience operations or facility management or administration - required
• Experience in K12 school finance and budgeting - preferred
• Construction management experience - preferred
• Valid Arizona Department of Public Safety IVP Fingerprint Clearance Card - required
• Progressive leadership experience - required

Duties and Responsibilities by Area of Supervision

1. Operation Services - inclusive of the following programs and divisions: facilities, transportation, food services, safety and security, and custodial.
2. Establishes and maintains efficient administrative procedures to support the facility use planning and budgeting functions of the District. Including assisting principals in the planning and implementation of effective facility project management plans.
3. Assists with the development and tracking of the District’s student enrollment projections in order to accurately account for staffing, budgeting, and facility use for future years.
4. Responsible for the preparation and presentation of studies, analyses, and reports concerning assigned district component areas for the purpose of conveying information on issues that are critical to the effective decision making of the Superintendent, Governing Board, administration, and community.
5. Performs a variety of personnel functions (e.g. interviewing, hiring, evaluating, training, staffing, scheduling, supervising, etc.) for the purpose of providing efficient departmental operations throughout the District.
6. Supervises and provides leadership, direction, guidance and support to facilities, transportation, custodial, food services, safety and security, and food services.
7. Participates and has oversight of meeting preparation for the District Bond Oversight Committee.
8. Develops, implements, and administers comprehensive programs, policies, guidelines, and procedures related to material and contract management programs. Actively participates in the development of procurement systems that provides highly responsive services and organization that integrates with all aspects of maintenance, operations, and finance.
9. Assists with the development, coordination, and implementation of contracts, agreements and/or special conditions between the District and its customers and vendors. Assists with the negotiation or renegotiation of new and existing agreements or statements of work.
10. Manages the district real estate program and plans, including the existing leases, purchase agreements, and excess property utilization. Collaborates with the district general counsel in presenting the same to the Governing Board and Superintendent.
11. Oversees the programs, policies, and structure related to tuition, fees, and other reimbursable units for all departments within the District.

1. Risk Management, Insurance and Safety
2. Provides direct administration and oversight of the District’s program and casualty, including legal liability. Works cooperatively with legal counsel to handle property and casualty/liability matters.
3. Presents training seminars for administrators, managers, supervisors and employees on reporting procedures for work related injuries and program prevention.
4. Coordinates and analyzes safety programs and implements Arizona Industrial Commission and Occupational, Safety and Health Administration rules, regulations, and reporting requirements.
5. Oversees the District’s safety plans and offers recommendations for changes. Coordinates with city and county officials to plan and implement disaster procedures and drills.
6. Serves on a variety of committees relating to Risk Management.
7. Leadership and Administration
8. Exhibit commitment to continuous improvement.
9. Encourage and model innovative thinking and risk taking and view problems as learning opportunities.
10. Remain up-to-date on state mandates and priorities as they relate to assigned responsibilities.
11. Promote learning and high expectations for students and staff.
12. Anticipate, manage, and resolve conflicts.
13. Use a variety of communication tools and techniques to exchange information and ideas effectively.
14. Demonstrate clear and effective writing, speaking, and active listening skills.
15. Participate in effective budget planning and management.
16. Prepare and deliver written and oral presentations to the Governing Board, staff, parents, and community groups. Attend Governing Board meetings, and facilitate meetings with staff and other stakeholders.

Skills and Abilities

1. Ability to write reports and correspondence consistent with duties of this position.
2. Ability to communicate clearly and concisely both orally and in written form using a variety of communication techniques and tools to ensure appropriate flow of information, collaborative efforts and feedback.
3. Ability to read, analyze, and interpret information.
4. Ability to effectively present information and respond to questions, inquiries, and/or complaints.
5. Ability to work with the administrative team on student enrollment projections.
6. Ability to analyze, interpret, and communicate statistical data derived from qualitative and/or quantitative research.
7. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
8. Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism.
9. Ability to use independent judgment and demonstrates initiative to act without being asked.
10. Established experience and track record in successfully implementing and coordinating financial and facility improvement programs at either a school or district level.
11. Excellent teamwork and collaboration skills.