Location: Houston, TX (Hybird role)
Type: Direct Hire
Pay: $75,000-$90,000 DOE
Benefits: Medical, 401 (k) and PTO
Position Summary:
Our client is seeking an experienced Legal Assistant to provide high-level administrative and litigation support in a fast-paced legal environment. The ideal candidate will have at least 5 years of legal administrative experience, including trial preparation and support. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while supporting attorneys across various practice areas. Flexibility to work overtime and travel for trials is required.
Key Responsibilities:
- Prepare, revise, proofread, and file legal documents with state and federal courts.
- Organize, maintain, and manage electronic and physical case files.
- Coordinate and manage calendars, deadlines, appointments, and court dates for multiple attorneys.
- Schedule meetings, depositions, conferences, and client appointments.
- Process new client and matter intake, including file setup and maintenance.
- Enter attorney billable time and assist with billing-related tasks.
- Prepare and submit expense reports.
- Manage and prioritize email communications for assigned attorneys and partners.
- Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
- Arrange travel accommodations and logistics for attorneys and team members.
- Provide support during local and out-of-town trials, including travel as needed.
- Assist with case-related projects and special assignments.
- Review, distribute, and route incoming mail and correspondence.
- Coordinate support services, including courier deliveries, document processing, and conference room reservations.
- Collaborate effectively with attorneys, staff, and practice groups throughout the firm.
Required
- Minimum of 5 years of experience in a legal administrative or litigation support role.
- Prior trial preparation and trial support experience.
- Experience traveling to support attorneys during trial.
- Proficiency with Microsoft 365 (Outlook, Word, Excel) and Adobe Acrobat.
- Experience creating and editing Tables of Contents (TOC) and Tables of Authorities (TOA).
- Proficiency with document management systems.
- Knowledge of legal billing software.
- Strong understanding of county, state, and federal court procedures.
- Excellent proofreading, grammar, and document formatting skills.
- Exceptional organizational, time management, and multitasking abilities.
- Ability to handle confidential information with discretion and professionalism.
- Strong verbal, written, and interpersonal communication skills.
- Valid driver's license and ability to operate a motor vehicle when needed.
- Ability to thrive in a high-volume, deadline-driven environment.
- Experience with Microsoft Teams and SharePoint.
- Experience electronically filing documents in Texas state and federal courts.
- College degree preferred.
- High school diploma or equivalent required.
- Associate's or Bachelor's degree preferred.
- Overtime may be required based on workload and trial schedules.
- Travel for local and out-of-town trials is required.
About the company
Company website•Staffing and Recruiting
Addison Group provides comprehensive talent solutions and consulting services across diverse practice areas, including Non-Clinical Healthcare, Information Technology (IT), Human Resources, Administrative, Legal, Logistics, Customer Service, Digital Marketing, and Engineering.
As one of the nation’s leading staffing agencies, we work in specialized markets and channel decades of expertise into real, honest conversations, not just software. We know that great teams start with great people. That means we focus on quality, not quotas. It means that we’re laser-focused on seeing candidates beyond their resumes to understand their goals and make sure they align with your mission. And it means working with you to get detailed insights on your teams so we can find people who fit, not just who’s available.
For Addison Group, businesses are as good as their talent, and No one gets talent like Addison Group.®
A full range of services:
- Contract
- Contract-to-hire
- Permanent placements
- Executive search
Recent accolades:
- Forbes "America’s Best Recruiting & Temporary Staffing Firms” 2024, 2023, 2022
- Crain’s Chicago Business “Chicago’s Largest Privately Held Companies” 2023
- SIA’s Largest US Staffing Firms for a Seventh Consecutive Year