Office Coordinator - An integral team member who ensures that the office runs smoothly, while supporting the accounting, HR, administrative, and technical project teams.
This team member should have a demonstrated strong understanding of the following skills:
This team member should have a demonstrated strong understanding of the following skills:
- Technical writing and data entry
- Strong self-task management. This includes, but is not limited to:
- Prioritizing tasks.
- Completing tasks within the indicated timeframe.
- Communication
- Organizational skills
- Maintaining and ensuring the guest experience in a meaningful, special, and professional as needed
- Greeting expected guests as identified, maintaining lobby cleanliness, welcome screen setup
- Daily office administrative coordination
- Collect, file, and distribute paperwork, bills, and office supplies
- Assist in booking travel and event registration for staff as needed
- Maintain office cleanliness
- Wipe down surfaces and conference rooms
- Organize and tidy storage room
- Inventory management
- Vehicle maintenance and mileage tracking
- Office and kitchen supply ordering and inventory
- Food and beverage ordering and inventory
- Support accounting tasks including but not limited to:
- Invoice receipt and check entry
- Billings entry and coordination
- Credit card statement distribution and assistance in expense entry as needed
- Assist in AR tasks and follow ups
- Assist in project entry as needed
- Marketing and events coordination assistance
- Assist in coordinating lunch and learns and company events
- Track job fairs and conference events to facilitate registration assistance
- Leadership assistance
- Manage leadership calendars and coordinate internal/external meetings
- Assist in assigned special projects as delegated by leadership team
- Certifications and Compliance Support
- Maintain COIs and business certifications
- Track employee professional license renewals for technical disciplines
- Complete all MBE/DBE submissions
- Send receive and file all W9s as required
About the company
Company website•Civil Engineering
JQOL, founded in January of 2019, is a certified MBE/DBE firm in Indianapolis, Indiana. Services include: Site Engineering, Construction Administration, Structural Engineering, Transportation Engineering, and Surveying.