Purchasing Manager

The Company and The Resort

Tanzerra Resorts is a leading international luxury resort company, renowned for providing unparalleled guest experiences in unique and iconic destinations. Each Tanzerra Resort is as unique as its location, offering an exceptional blend of luxury, comfort, signature experiences, world-class culinary arts, and private events that cater to discerning travelers and event planners from around the globe. We are committed to delivering outstanding, personalized service and creating memorable stays for our guests and focus on caring for our team members just as much as we care for our guests.

The Tides Inn is a beloved waterfront, luxury resort nestled on Carter’s Creek in Irvington, Virginia. The property has been a cherished destination for generations and has recently undergone a number of renovations and enhancements that are helping elevate the brand and overall experience. The Tides features 70 luxurious accommodations, tennis and pickleball courts, wellness treatments, a working farm, Markers Space (for artistic activities), its own marina and two distinct restaurants, Salt & Meadow Restaurant and Fish Hawk Oyster Bar.

As it has evolved, the Tides Inn is becoming more widely recognized for its elite programming, culinary experiences, commitment to environmental stewardship, and world-class hospitality.

Job Summary

The Purchasing Manager is responsible for overseeing the procurement of goods and services related to hotel operations, managing inventory and vendors, controlling costs, collaborating with department heads, and ensuring compliance with hotel policies and industry regulations. This role requires strong negotiation and organization skills, computer proficiency, and financial acumen.

Essential Functions And Responsibilities

Provide a list of responsibilities and duties of this job:

• Regular and Reliable Attendance is an essential function of this role.
• Maintain established cost and quality controls of all inventories
• Establish purchasing guidelines
• Ensure that all goods and completed requisitions are entered into inventory system
• Maintain confidentiality of vendor quotes, inventory amounts and any accounting, personnel, payroll, and corporate privileged information
• Maintain inventory levels in line with occupancy and operational demands
• Perform inventories as required and submit to Finance Department
• Report inventory discrepancies and work with department heads to resolve
• Document proper par levels associated with dynamic business for analysis and forecasting
• Perform Food & Beverage inventory evaluations in collaboration with F&B Department and Finance Department
• Recruit, motivate and train warehouse staff
• Maintain computer programs and process reports as required
• Protect integrity in bid, ordering and receiving processes
• Maintain excellent communication with Director of Finance, Warehouse Clerks, other department heads and employees
• Maintain payroll daily and process bi-weekly
• Maintain warehouse in an orderly and sanitary manner
• Monitor and assist warehouse clerks as necessary
• Process internal transfers through inventory software system
• Represent the department and resort in a positive manner
• Anticipate and prepare for weather and maintain optimal storage conditions
• Record and report receiving discrepancies to Finance Department
• Other duties as assigned
• Embody the Tides Inn Mission and Values.
  
  

Core Competencies

People Leader Role : Decision Quality, Managerial Effectiveness, Developing Direct Reports, Interpersonal Skills, Managing Ambiguity, Business Acumen, Strategic Agility.

Qualifications

• Knowledge of and familiarity with Food & Beverage products, retail merchandising, and Hospitality related goods and services.
• Knowledge of all departments, their functions, and needs.
• Prior hospitality or food & beverage experience preferred.
• Prior warehouse and purchasing experience preferred.
• Bachelor’s degree preferred, equivalent experience may be considered.
• Must maintain current food handler’s certification.
• Valid Driver’s License required
  
  

Physical Requirements

• Work Environment: Primarily standard indoor office environment, navigation of property, outside, in all types of weather conditions may be required.
• Equipment Used: computer, phone, copy machine, standard office equipment, box cutters and other warehouse tools, golf cart.
• Sitting 30 %
• Standing 40 %
• Walking /Bending 30 %
• Lifting – up to 50 pounds
• Vision – Computer, Navigation of Property, Safety,
• Hearing – Phone, Interaction with Managers/Staff, Safety
• Travel Expectations – Minimal Travel is Required for this Role.
• Driving Requirements: Motor Vehicle/Golf Cart