Administrative Supervisor

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We currently have an exciting opening for an Administrative Supervisor in our Century City office.

The Administrative Supervisor, under the direction of the Director of Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity, the Administrative Supervisor will:

• Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions; Supervise direct report staff and projects;
• Manage the workflow, resources and priorities in assigned functions;
• Oversee and perform daily administrative operations and services for local departments including Office Services, Facilities and/or Reception;
• Execute the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;
• Plan and execute office events;
• Participate in the hiring process for administrative staff including the interview process;
• Participate in budget control and maintenance in assigned departments;
• Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
• Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;
• Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
• Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
• Assist with related events/activities, as needed;
• Work beyond scheduled hours as required; and
• Handle additional related projects as necessary.
  
  

Proficiencies:

• Advanced proficiency in Microsoft Office Suite;
• Fundamental proficiency in planning, allocating and reconciling an operations budget;
• Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
• Fundamental knowledge of records management, preferably in a legal environment;
• Fundamental knowledge of facilities procedures and best practices;
• Fundamental knowledge of reception procedures and best practices; and
• Fundamental knowledge of office management and procedures (preferred).
  
  

Qualifications:

• Bachelor’s degree (preferred);
• At least 2 years of supervisory experience (preferred); and
• At least 6 years of experience in a professional services or legal environment (required).
  
  

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

The salary wage range that we expect to pay for this position is a minimum of $85,300 and a maximum of $105,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Accounts and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Critical Illness, Hospital Indemnity and Accident Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!
  
  

The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity. We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion. Learn more about our Global Inclusion initiatives here: Global Inclusion .

Paul Hastings is an equal opportunity employer. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.