AOI is looking for a polished, proactive professional to become the next Office Manager & Executive Assistant. If you anticipate needs before anyone says a word, stay composed when priorities shift by the minute, and take pride in details others overlook, this is where you’ll thrive.
This is a high-visibility role built for a true professional, someone who earns trust fast, handles sensitive matters with absolute discretion, and elevates everything they touch. This role doesn’t just manage the front desk; it elevates it.
What You'll Do
- Serve as the face of AOI and the first point of contact for visitors, clients, vendors, and partners.
- Provide Executive Support to the CEO through calendar management, meeting coordination, travel planning, communications, and project support.
- Oversee reception operations and maintain a polished office environment.
- Coordinate hospitality services, refreshments, and meeting space readiness.
- Ensure shared spaces remain organized, functional, and inviting.
- Assist with internal events, employee celebrations, and company communications.
- Oversee office operations, supplies, vendors, mail, shipping, and workplace readiness.
- 3–5 years of Executive Assistant, Office Manager, or similar experience.
- Exceptional organizational and communication skills.
- Professional executive presence and discretion.
- Strong project management and multitasking abilities.
- Experience coordinating events and workplace operations.
- Proficiency in Microsoft Office Suite and scheduling platforms.
- Trusted Partner Mindset
- Executive Presence
- Organizational Excellence
- Relationship Building
- Problem Solving
A culture built on people and purpose. AOI is a family-focused company that believes in kindness, integrity, and celebrating one another's success. You'll find supportive teammates, approachable leaders, and a place where your work and wellbeing truly matter.
Compensation & Benefits
- Competitive salary
- Health, dental, and vision insurance
- 401(k) with company match
- Paid vacation, sick leave, and holidays
- Tuition reimbursement
- Professional development opportunities
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, bend, stoop, or reach, including navigating between floor, conference rooms, or off-site event venues. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This isn't just a support role, it's often the first face people see, the first voice they hear, and the first experience that sets the tone for everything that follows. This role plays a vital role in the continued success of AOI.
About the company
Company website•Construction
AOI helps organizations deliver projects with certainty through an integrated approach to general construction, prefabricated interior solutions, and contract furniture. For more than 40 years, we’ve partnered across commercial, healthcare, education, retail, and public sectors to plan, build, and furnish high-performing environments with clarity and confidence.
As a Certified MillerKnoll Dealer and DIRTT Construction Partner, AOI pairs best-in-class products with disciplined construction processes, clear communication, and accountable leadership; solving problems early, protecting schedules and budgets, and taking ownership from start to finish. At AOI, done means done.
People are at the center of everything we do. We’re growing and welcome conversations with those who value collaboration and doing great work together.