Executive Assistant
Proclinical Staffing
Philadelphia, PA
Science / R&D / Research, Administrative / Clerical
Executive Assistant - Contract - Philadelphia, PA
Proclinical is seeking an Executive Assistant to provide temporary coverage for senior leadership within the Department of Family Medicine and Community Health. This role involves supporting two executives with administrative tasks, complex scheduling, and coordination across internal and external stakeholders. The position requires a proactive individual comfortable navigating fast-paced environments and managing multiple priorities.
Responsibilities:
- Provide executive-level administrative support to the Chair and COO.
- Manage complex scheduling and calendar coordination.
- Assist with departmental functions, including reaccreditation activities.
- Facilitate communication and coordination across faculty leadership and external stakeholders.
- Confidently navigate multiple platforms and systems to ensure seamless operations.
Key Skills and Requirements:
- Strong problem-solving skills and the ability to think quickly.
- High level of tech-savviness and adaptability to new systems.
- Comfort operating in ambiguous and fast-paced environments.
- Excellent judgment, prioritization, and communication skills.
- Ability to self-regulate and manage tasks independently in a hybrid work setting.
If you are having difficulty applying or if you have any questions, please contact Qas Shafi at [email protected].
Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies. Proclinical Staffing is an equal opportunity employer.
About the company
Company website•Administrative and Support Services and Office Administration
At Proclinical Staffing, our life science recruitment services support our partners with permanent and contract vacancies by connecting them with specialist talent across the globe.
Whether you are looking for a recruitment agency to support you with a single vacancy or you need to staff an entire new facility, we extend an expert hand to help you find the highly-skilled people you need.
Operating exclusively within life sciences industry – from MedTech and Medical Devices to Pharma and Biotech – our experience, resources and dedication enable us to meet the unique needs of the competitive, fast-paced industry.
Our worldwide connections match the rapid globalisation of the life science industry, with offices located throughout North America, Europe and the Asia Pacific region.
Because each type of role requires a unique skill-set and understanding, Proclinical Staffing is comprised of specialist teams, each dedicated to recruiting for specific job functions. By specialising, our teams of consultants have a greater understanding of the roles that they are recruiting for, and are able to source the very best talent within the industry.
Our specialist recruitment teams:
+ Regulatory Affairs
+ Clinical Research
+ Quality Assurance, Manufacturing & Validation
+ Medical Affairs & Physicians
+ Commercialisation & Business Development
+ Biometrics: SAS, Stats & Data Management
+ Computer Science & Data Science
+ Medical Writing & Medical Communications
+ Product Safety & Pharmacovigilance
+ HEOR and Market Access
+ Scientific & Preclinical
+ Technical Operations
If you are currently hiring or considering taking the next step in your career, call us today on +44(0)207 44 00 637 or visit www.proclinical.com for more information or to submit your CV online.