Project Specialist I

Brief Description

The Project Specialist is responsible for providing project management administration and general administrative support to Project Managers to ensure efficient and effective project management.

Duties & Responsibilities

Analyze, review, process, and track design and construction documentation, which includes but is not limited to:

• Capital Improvement Budget (CIB)
• Project Schedule
• Design Service Authorization (DSA)
• Project Planning Guide (PPG)
• Detailed Project Program (DPP)
• Planning Studies
• Cost Estimates
• Cost Proposals/Field Orders (CP/FO)
• Change Orders (CO)
• Contract Approval (CA)
• Requests for Authorization (RFA)
• Design Change Approvals (DCA)
• Requests for Information (RFI)
• Architect Supplemental Information (ASI)
• Submittals
• Notice of Acceptance (NOC)
• OSHPD Building Permits
• OSHPD Project Fee Payment
• Plan Account Augmentation Requests
• Preliminary Notices
• Input and maintain data in eBuilder, including entering project details, processing Cost Proposals/Field Orders/Change Orders, updating schedules and budgets, processing RFAs, CAs, PPCs, and PSAs, tracking escalations, and managing document uploads.
• Coordinate calendars for Project Manager meetings, appointments, and teleconferences; manage project team correspondence both internally and externally.
• Prepare and record Notices of Acceptance and Completion; prepare, route, and distribute Beneficial Occupancy and Substantial Completion Certificates; and file Submittals, RFIs, and close-out documents both manually and electronically. Supervise the document processing and filing by Project Specialist Assistants.
• Verify information on OSHPD forms initiated by the Architecture/Engineering (A/E) team; track documentation progress on the OSHPD website; and oversee Project Specialist Assistants' identification of project invoices.
• Perform other assigned duties as needed.
  
  

Requirements

Associate's Degree in a related field or equivalent experience.

A minimum of 2 years of experience in office administration or a related field, preferably within the architecture, engineering, and construction management industries.

Knowledge And Skills

• Understanding of administrative office procedures and the operation of standard office equipment.
• Proficient computer skills, including advanced knowledge of Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills, with the ability to represent the company professionally.
• Ability to maintain the highest level of confidentiality.
  
  

Work Environment

• While performing the duties of this job, the employee frequently inspects projects and may be exposed to ongoing construction and various weather conditions while wearing personal protective equipment.
• The noise level in the work environment may range from moderate to loud.
• The employee may be subject to environmental conditions due to work activities occurring both indoors and outdoors.
  
  

Physical Requirements

• This position is moderately active; the employee is frequently standing, walking, reaching, bending, kneeling, stooping, crouching, crawling, and climbing.
• The employee may also be required to sit for long periods.
• The employee may frequently lift and/or move items weighing up to 50 pounds.
  
  

Travel Requirements

• Limited to no travel will be required for this position.
• A valid Motor Vehicle Record with no restrictions or suspensions is necessary.
• The ability to drive a motorized vehicle is required.
  
  

Summary

ABOUT OUR COMPANY

Founded in 1950, Kitchell began as a commercial contracting business and over the years developed new talents and enterprises, acquiring complementary businesses and expertise to remain competitive. Today, Kitchell Corporation serves as the holding entity for several companies that are integral to Kitchell's core business, as well as those that operate independently. We provide a wide range of services within the built environment, including general contracting, construction management, development, facilities management, engineering, architecture, and myriad other services. Our employees manage projects from our main offices located in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring, and cross-training opportunities. At Kitchell, we prioritize internal growth and building careers from within. We consistently rank among the top places to work, thanks to our tenured staff and outstanding benefits that are designed to enrich our employees’ physical, mental, emotional, and financial well-being. These benefits include company performance bonuses, discretionary stock options, incentive bonuses, health and life insurance, health savings accounts (HSA) with wellness incentives, flexible spending accounts (FSA), 401(k) plans with a 4% company match, tuition reimbursement, weight loss programs, discounted auto insurance, identity theft protection, rewards programs, and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

The Company’s salary ranges are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of various factors, including job-related skills, relevant education and experience, abilities of the applicant and equity with other team members. The annual base salary range listed here is subject to change at any time, in the Company’s discretion, and does not alter in any way the at-will nature of the employment relationship.