National Sea Simulator Business Support Coordinator

About AIMS

The Australian Institute of Marine Science is Australia’s tropical marine research agency.

We are a trusted advisor, a partner and employer of choice, and we value integrity, innovation, collaboration and respect. AIMS’ research of Australia’s tropical marine ecosystems guides their effective environmental management and contributes to our understanding of similar ecosystems around the world.

Our research seeks to deliver practical benefit to all Australians and supports the sustainable use of our tropical marine estate. Governments, reef managers, industry and the wider community look to our high-quality, long-term research for informed decisions about our iconic Great Barrier Reef, North-West Shelf, and Arafura and Timor Seas. AIMS expert teams at our locations in Townsville, Darwin and Perth have access to world-class infrastructure, unique datasets, cutting-edge laboratories, and a fleet of modern research vessels.

About this exciting opportunity

The National Sea Simulator (SeaSim) is a nationally and internationally recognised research aquarium facility for tropical marine organisms in which scientists conduct cutting-edge research not previously possible. We are seeking a highly talented individual to provide a high level of administrative support to both the Director and the National Facility. You will have an important role in supporting the development, administration and implementation of policies, systems, and procedures for the National Facility grant program, including coordinating the application process for merit-based access to the facility, assisting in meeting arrangements and acting as first point of contact for applicants.

Drawing on your extensive administrative expertise, you will be responsible for providing a broad range of administrative and secretariat support to the director, governance committees and the facility to achieve the objectives of SeaSim, whilst ensuring compliance with government and regulatory requirements. You can expect to be liaising with members, preparing agendas, coordinating briefing papers, taking minutes and assisting with travel arrangements. You will be integral in ensuring information is available and up to date for the National Facility through the management of a SharePoint site, as well as ensuring comprehensive data management and accurate reporting of key performance indicators (KPIs) by compiling annual reports. This is a broad role which also leads a small team of support staff to deliver effective and efficient administrative support.

About you

An excellent opportunity for an experienced administrator/coordinator, who is resourceful and adept at managing a high volume of tasks for multiple people in busy and dynamic environment. You will have extensive office-based operational and administration experience, supported by your tertiary qualifications in a Business administrative discipline or equivalent experience. Our ideal candidate will have:

• Exceptional leadership, supervisory and organisational skills to manage competing priorities, thrive in a fast-paced environment and consistently deliver to deadlines;
• Experience providing exceptional administrative and secretariat support to senior managers or committees, including calendar, travel and meeting management;
• Well-developed written communication and interpersonal skills, able to build credibility and rapport quickly with AIMS staff and clients to enable the development and maintenance of close, sustainable client working relationships;
• Proactiveness in identifying problems and solutions to solve problems, providing expert input to guide decisions of others; and
• Experience in Microsoft suite applications, you’ll be confident using these systems to support your daily coordination and administrative support.

Apply now and join a world leading organisation with attractive working conditions. In line with our Enterprise Agreement, the successful candidate will be rewarded with:

• AIMS AOF Level 4 salary ($97,503 to $110,957 per annum) plus 15.4% superannuation
• Full-time, 2 ½ year Fixed Term opportunity to 30 June 2028
• Located in Townsville (Qld)
• 9-day fortnight, enjoy a long weekend each fortnight
• Flexible Work Arrangements considered including hybrid working (where suitable)
• Generous and supportive leave entitlements
• Access to Commuter car fleet arrangements to travel to site (in Townsville only)
• Salary Sacrifice opportunities & Employee Assistance Program
• Access to Fitness Passport program, offering discounted membership to selected gyms

Discover more about Working at AIMS | AIMS.

Please note:

Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS from commencement and for the full term of the appointment, depending on the relevant Department of Home Affairs current policies.

Next Step

Further information about this exciting and challenging opportunity is outlined in the Candidate Information Pack which is available to download from our website www.aims.gov.au. If, after reviewing the position description and selection criteria included in the Candidate Information Pack, you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we encourage you to make an application via our website.

Submitting your Application: Please ensure that you have your completed documents (selection criteria responses, resume and cover letter) ready to attach to your online application form via our e-recruitment system which can be accessed via our website www.aims.gov.au.

Position enquiries are to be directed to Craig Humphrey, National Sea Simulator Director at [email protected]. Applications must be made through our website per above.

Closing date: SUNDAY, 01 FEBRUARY 2026 (11.45PM, AEST).

AIMS acknowledges Aboriginal and Torres Strait Islander peoples as Australia's first scientists. We pay our deepest respects to Elders past, present and future, and the custodians of the land and sea Country on which we work.