Admissions Office Assistant

Note about Applying:Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit a resume via the NEOED system, but there are other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.

YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED AT THE END OF THIS JOB ANNOUNCEMENT AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.

Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline.

Salary Placement and Work Hours: This is a 12-month, full-time position. Placement will be on the E3 Salary Schedule with a range of $39,759 - $62,710, dependent on verifiable education and applicable work experience. Placement is determined by the President and Alabama Community College System Board of Trustees Policy and salary schedule guidelines. The work week is Monday through Friday, with evening and weekend work required on occasion. Hours worked will be a minimum of 40 per week.

Supervisory Responsibility: No

Start Date: Spring 2026Job Title: Admissions Office Assistant

Essential Function: The primary duties of Admissions Office Assistant include preparing admission records of new, returning, and dual enrollment students; administering placement testing; and distribution of ID cards and parking decals. This position requires manual dexterity; the ability to efficiently perform data entry and retrieval; effective communication skills including oral, written, electronic, and other media; and the ability to work flexible hours. This employee must comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.

Duties and Responsibilities: The duties and responsibilities of this position include the following:

• Perform general duties as needed for the Office of Admissions, including answering telephone calls; assisting students and visitors; replying to incoming correspondence, including emails; and disseminating information about the college to prospective students
• Process college applications and assist with all aspects of the admissions process and registration of students, scheduling test dates; scheduling orientations; establishing and maintaining admissions files; receiving missing high school transcripts; scanning admissions records; and documenting student files in the computer system
• Schedule and administer placement tests and input scores into the data system
• Be knowledgeable of placement policies and interpretation of scores
• Correct DAX and other errors in all admission records
• Utilize queries and other technology to improve efficiencies and prevent errors in the Admissions Office
• Issue photo IDs and parking decals to students, faculty, and staff
• Maintain student ID printer, software, and supplies
• Serve as a point of contact for the student workers and work-study students making sure all duties are being fulfilled as needed
• Serve as a Target X CRM administrator for the Admissions Office
• Serve on institutional committees as assigned
• Represent the college and its philosophy to prospective students and to others in the community
• Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College
• Adhere to the college's standards of professionalism and confidentiality
• Perform additional duties that may be assigned by supervisor and/or President
  
  

Required Knowledge, Skills, And Abilities

• Proficient use of spreadsheets, databases, and word processing using such software as Microsoft Word, Excel, PowerPoint, Publisher, Access, etc. is required
• Ability to work an extended, flexible work schedule; including evenings and weekends is required
• Effective oral, written, electronic, and other media communications skills with proficiency in the English language to convey information to the community, students, faculty, and staff
• Demonstrated organizational skills
• Excellent keyboarding skills
• Ability to be discreet, sincere, confidential, and perceptive in working with students and their records
• Ability to use discretion and independent judgement to process admission records
• Strong computer skills including knowledge of current software programs and ability to acquire future knowledge
• Ability to learn detailed procedures, thrive in an atmosphere of constant change, and handle a reasonable amount of stress
• Ability to maintain accurate records; assemble and organize data; and prepare accurate reports
• Excellent customer service skills including working well with students; college faculty and staff; and the public
• Ability to foster a cooperative work environment
• Knowledge of office management practices and procedures
• Knowledge of and commitment to the philosophy and objectives of the college
• Knowledge of college, state, and federal policies
• Manual dexterity and ability to perform extensive and prolonged data entry
  
  

Minimum Required Education, Training And/or Experience

• An Associate degree from a regionally accredited institution is required
• Experience with Banner or other similar database applications is preferred
  
  

IMPORTANT!!! - Read all of the following information very carefully before you submit an application. Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application. To have a complete application, applicants must complete the online application form and submit the following documents on the "Attachments" screen of the online application. It is the applicant's responsibility to ensure that the requirements are met.

There Are Four Requirements

• A completed online application form
• A current résumé that confirms skills, knowledge, abilities, and education as required (outlined in the job announcement)
• A separate transcript from each College attended
  
  

(This means all of them, even if the credit shows on another transcript and even if it is from a community, junior, or technical college.)

• Two signed letters of recommendation that (a) confirm experience and (b) are dated within one year of the application deadline. (c) One must be from the applicant's current or former supervisor, employer, or college instructor. (d) Each must have an actual signature or electronic signature. Typed signatures and typed cursive fonts are NOT accepted.
  
  

YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED ABOVE AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.

APPLICATION AND INTERVIEW PROCESS

All applications must be submitted through the NEOED system. Click on the green "Apply" button at the top of this announcement to create or access your NEOED account. All application materials must be uploaded by the applicant to his or her account, including transcripts, resumes, letters of recommendation, etc., according to what is listed in the application requirements section by the application deadline. Do not submit an application until you have all required application materials uploaded. Applications are only accepted through the NEOED System. If you have questions, contact the Human Resources Office at 256.228.6001, ext. 2230. Technical questions about the NEOED website, account creation, and/or uploading or completing application materials should be directed to the NEOED helpline at 855-524-5627.

A scanner and computer are available on campus for applicants who need to upload documents to the online application system. This service is free of charge and is available during normal operating hours of the TLC and Library. For more information or to schedule an appointment, contact Ms. Judith Lea in the Technology Learning Center (256.228.6001, ext. 2309) or Dr. Julia Everett (256.228.6001, ext. 2226) in the Library.

Applications for the position will be reviewed to determine (1) if they are complete and (2) if the applicant meets the minimum qualifications required of the position. Interviews are then scheduled at the President's discretion and will be conducted in person or through a web-interface such as Zoom, Skype, or Microsoft Teams. Applicants will be required to participate in an interview at their own expense. Official transcripts will be required of the finalist chosen for employment by the President.

Additional Information

Criminal Background Checks-In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Some applicants may be subject to fingerprint checks as required by the ACCS board policy.

E-verify -Northeast Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Verification of Work Experience-As a condition of the employment offer, the applicant chosen to fill the position will be required to submit verification from previous and current employers to confirm the work experience stated in the application. The verification form, provided by the College to the applicant, must include the applicant's beginning and ending dates of employment and job title; confirm if the employment was full time or part-time; and outline job duties. This information will be used to determine salary schedule placement and is required within fifteen (15) working days of acceptance of an employment offer.

Equal Opportunity Employer -Northeast Alabama Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including all postsecondary community and technical colleges under control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Northeast Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Northeast Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

Accreditation-Northeast Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the associates degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, or call 404-679-4500 for questions about the accreditation of Northeast Alabama Community College.