Shipping Administrative Team Lead

SHIPPING ADMINISTRATIVE TEAM LEAD

At Aertssen Logistics USA Inc., we're paving the future of heavy machinery logistics with innovative solutions that push the boundaries of efficiency and reliability.

Based in the heart of America's Southeast logistics hub, Savannah, GA, we specialize in the transportation, handling, final assembly, and management of construction, agriculture, and aerial lift equipment.

Longing for a steady career in heavy machinery logistics in the Savannah area? Join our team of experts and become part of an innovative journey, contributing to complex logistics projects with your passion and ambition.

Your next career opportunity is just a click away – Come grow with us!

Location: Rincon, GA

Job Type: Full-time, Nonexempt, 100% Onsite

Pay Rate: $28.00 per hour

Hours: M-F, 7:00 AM-3:30 PM Eastern Time

Position Summary

The Shipping Administrative Team Lead oversees day-to-day planning in coordination with the shipping/receiving and quality team leads, ensuring the efficient and accurate administration of shipping and receiving processes. This role is responsible for leading, training, and mentoring team members, while also managing tasks such as inventory management, shipping schedules, efficient truckload planning, communication with carriers and customers, and preparing all shipments for invoicing once they are in stock. This role also ensures compliance with company policies and keeps operations running smoothly.

Responsibilities

Scheduling and Coordination

• Collaborates with Account Coordinators on the urgency of delivery orders.
• Provides input to the shipping/receiving and quality team leads, enabling them to make informed planning decisions.
• Serves as the primary point of contact for questions regarding delivery orders and the status of incoming and outgoing machines.
  
  
  

Logistics Administration

• Helps arrange and follow up on truck transports.
• Searches for and sets up local transportation options and obtains quotes.
• Greets drivers and ensures they have the correct paperwork.
• Books/confirms appointments for shipments at our warehouse.
• Logs in- and outbound shipments in the system and updates the planning to ensure digital inventory is accurate.
• Checks invoices for transportation.
  
  
  

Operational Administration

• Updates machine status and other relevant data in the Warehouse Management System (WMS).
• Creates and logs work orders in the WMS.
• Follows up with shipping/receiving and quality team leads on urgency.
  
  
  

Professional Competencies

• At least two years of recent experience in an administrative or logistics role required
• Experience in a lead/supervisory role preferred
• Strong written and verbal communication skills
• Previous experience utilizing Warehouse Management Systems
• Excellent organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Acute attention to detail to ensure accurate data entry in the WMS
  
  
  

Our Culture (A work in progress!)

At Aertssen, our motto is “People, Power, and Passion to Build On.” That’s the culture we are working toward. Today, we’re a high-output, operations-driven environment where decisions move quickly, and leadership is deeply engaged in the day-to-day business.

Why Join Us?

• Opportunity to make a real impact in a high-volume, startup-like environment.
• Be part of a diverse, international organization with a strong operational focus.
• Work alongside dedicated and hardworking team members who value collaboration and accountability.
  
  
  

Aertssen Logistics USA, Inc. is an equal opportunity employer. All candidates who receive a written offer must be able to pass a drug test and background check.

Aertssen Logistics USA, Inc. has established an alternative dispute resolution program that involves binding arbitration to resolve legal disputes that may arise out of the application or employment context.