Contracts Administrator (Onsite)
Offshore MVP
Time, Rogaland, Norway
Business Management / Project / Planning, Manufacturing / Production
MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. MVP was founded with the aim to be a bridge between highly skilled offshore professionals and small, medium, and large-sized enterprises. MVPs build rapport with clients to help them scale ridiculously fast.
Are you hungry for growth, passionate about learning and looking for a fun working environment? We got you! Join our growing team of MVPs!
We are looking for top talents who can effectively deliver excellent support to our valued Clients. We offer learning opportunities, career growth and work-life balance.
Contracts Administrator (Onsite, Construction/Electrical Industry Exp)
Job Description
Contract Administration & Compliance:
Are you hungry for growth, passionate about learning and looking for a fun working environment? We got you! Join our growing team of MVPs!
We are looking for top talents who can effectively deliver excellent support to our valued Clients. We offer learning opportunities, career growth and work-life balance.
Contracts Administrator (Onsite, Construction/Electrical Industry Exp)
Job Description
Contract Administration & Compliance:
- Administer head contracts, subcontracts, purchase orders and variations across multiple projects and entities.
- Review, interpret and understand contracts governed by Queensland legislation, including:
- Building Industry Fairness (Security of Payment) Act (Qld)
- Domestic and Commercial Building Contracts frameworks (as applicable)
- Identify and communicate key contractual obligations, risks, time bars, notice requirements and commercial conditions to Project Managers.
- Support contract execution, amendments and correspondence in line with internal Delegations of Authority (DOA).
- Coordinate and manage monthly progress claims in collaboration with Project Managers.
- Ensure claims are prepared accurately, supported by required evidence and submitted within contractual timeframes.
- Track claim status, variations, approvals and payment milestones.
- Support responses to payment schedules, claims for variation, EOTs and contractual notices.
- Liaise with Finance to ensure alignment between claims, invoicing and revenue recognition.
- Participate in regular project meetings via Microsoft Teams as required.
- Conduct scheduled commercial and contract review meetings with Project Managers.
- Act as a key point of contact between project delivery teams, finance, and commercial stakeholders.
- Maintain strong working relationships with clients, subcontractors and consultants as required.
- Establish and maintain comprehensive project records, including:
- Contracts and executed agreements
- Variations, EOTs and correspondence
- Progress claims and payment records
- Insurances, compliance documentation and approvals
- Ensure document control aligns with internal systems (e.g. Simpro, SharePoint, Teams).
- Maintain audit-ready project files in line with ISO 9001 quality management principles.
- Proactively identify contractual and commercial risks and escalate where required.
- Support continuous improvement of contract administration processes across the Group.
- Assist with internal reporting, audits and governance requirements.
- Contribute to standardisation of templates, workflows and contract administration practices across all entities.
- Bachelor's degree in Business Administration, Construction Management, or any related field.
- Demonstrated experience as a Contracts Administrator or similar role within the construction, electrical, infrastructure or industrial sectors.
- Experience managing progress claims and commercial documentation.
- Sound understanding of Queensland construction contracts and legislation.
- Strong organisational skills with exceptional attention to detail.
- Ability to work collaboratively across multiple projects and business units.
- Strong written and verbal communication skills.
- Experience working with local government, state government or Tier 1 contractor contracts.
- Exposure to electrical, power, infrastructure or switchboard manufacturing environments.
- Understanding of ISO 9001 quality management systems.
- Familiarity with Simpro, Microsoft Teams, SharePoint and project management systems.
- High level of professionalism and integrity.
- Commercially astute with a proactive mindset.
- Strong problem-solving and analytical skills.
- Able to manage competing priorities and deadlines.
- Collaborative team player who can work across diverse project teams.
About the company
Company website•Outsourcing and Offshoring Consulting
Offshore MVP is one of the premier offshoring companies in the Philippines that connects global businesses with offshore professionals from the Philippines. With over 500 offshore staff and 70+ global clients, MVP provides the best offshoring solutions to every business challenge of our clients. Over the years we’ve proven to help our clients grow their businesses by providing high-caliber professionals with industry knowledge and excellent skills. Our MVP team communicates with our clients and guides them every step of the way throughout their offshoring journey. The MVP experience we give our clients has allowed us to build long-lasting partnerships together with their offshore MVPs. MVP can scale your organization quickly & cost-effectively with a dedicated offshore professional. Message us to know more about offshoring!