Executive Assistant

With its expanding activities, AGA Benefit Solutions offers new employment prospects for professionals with high career aspirations. If you are seeking flexibility, freedom and challenges, this position is made for you!

This 12 month contrac will consist in collaborating closely with the VP of Specialized Markets, to support and provide high-level administrative support, ensuring seamless operations and enabling the VP to focus on sales and strategic initiatives.

Your Main Tasks Will Include

Administrative Support:

• Provide comprehensive administrative support to the VP Specialized Markets;
• Manage emails, phone calls, expense reports, and budget tracking for the VP;
• Provide other administrative support as may be required by the team.
  
  

Communication And Document Management

• Draft, proofread, and edit correspondence, reports, presentations, and other business documents;
• Coordinate and prepare internal and external communications, including member and partner communications;
• Maintain and organize confidential files, records, client websites, Board software and document cataloguing systems.
• Implement, process and document plan amendments.
  
  

Meeting Organization And Follow-up

• Prepare agendas, motions, materials, and meeting notes, ensuring follow-up on action items;
• Coordinate logistics for meeting venues;
• Coordinate with internal and external partners to collect necessary information and documents for meetings.
  
  

Project And Workflow Management

• Collaborate with other departments to facilitate project execution;
• Identify and implement opportunities to improve processes and workflows;
• Oversee materials and payments handled by the accounting department.
  
  

Operational And Problem-Solving Support

• Address and resolve administrative and operational issues as they arise;
  
  

Required Qualifications

• College diploma or equivalent experience;
• Minimum of 2 years of experience in group insurance;
• System integration experience;
• CEBS certification, an asset;
• Bilingualism in both official languages is considered an asset;
• Knowledge of group health insurance plans for a multi employer or Flex environment, an asset;
• Advanced computer proficiency incl. MS Office, Word and Excel and ability to learn new applications;
• Strong mathematical, analytical and problem-solving skills;
• Superior attention to detail;
• Excellent oral, written, interpersonal, and communication skills;
• Ability to multi-task effectively and work closely with others in a team environment and independently, must be a self-starter;
• Ability to meet deadlines and work effectively under pressure of time limits.
  
  

Are you inquisitive, self-reliant and unafraid of the unknown?

We are interested in meeting you! Apply now and we will contact you if your application is retained for the next step of our recruitment process.

• AGA welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
• At AGA, no artificial intelligence or automated systems are used to pre-screen, assess, or select applications. All applications are reviewed by our Employee Experience team. In addition, candidates who have participated in an interview will be notified of the hiring decision within a maximum of 45 days following their final interview. AGA is committed to maintaining a transparent, fair, and legally compliant recruitment process.