Document Control Coordinator

Arcanum Infrastructure, LLC

Baytown, TX

Full-time•

Administrative / Clerical

Position Summary: The QA Document Control Coordinator will review and secure documents to ensure they are current, accurate, and compliant with regulations and standards. Support accurate compliance tracking, supplier and contractor documentation for procurement and safety activities, and maintain organized and audit-ready records in the Sage X3 ERP and compliance system.

In This Role, You Will:

Collect and track onboarding, renewals, and compliance documents for contractors and suppliers, including W-9, COI, ACH, safety forms, and certifications
Maintain onboarding status; follow up on missing, expired, or incomplete items
Ensure supplier and contractor files aligned with environmental, health, safety and Responsible Care requirements, and communicate requirements to both vendors and contractors
Organize required document packages per purchase order, including drawings, data sheets, certifications, and reports
Track document submission status and follow up with suppliers in a timely manner
Verify part numbers, revisions, and quantities against purchase order requirements
Maintain document logs and organized final document sets, escalate issues related to missing or nonconforming documentation
Link documents to POs, items, and vendor records in the Sage X3 system
Maintain accurate vendor and contractor master data, consistent naming, version control, support cleanup standardization efforts
Build supplier and contractor workflows in the Arcanum partner portal
Retrieve and compile documentation for audits, maintenance, inspections, and reviews
Consistently follow document retention standards, identify missing documentation and support follow-up
Comply with all environmental, health, safety, and security policies and procedures, including Process Safety Management (PSM)
Adhere to Responsible Care® principles, demonstrating commitment to safety, environmental stewardship, and ethical conduct in all sourcing activities

What We Require:

1-3 years of experience in document control, quality assurance, safety or procurement supporty in an industrial or chemical manufacturing environment
Exposure to industrial or regulated industry environment preferred
Strong attention to detail related to document control naming, versioning, indexing.
Ability to review drawings, data sheets, certification technical documents at a basic level.
Proficiency with document control tools, compliance platforms, ERP and compliance systems, Sage X3 preferred.
Strong data entry skills with a high level of data management accuracy.
Ability to follow structured processes, templates, and checklists.
Strong verbal and written communication with vendors and internal teams.
Ability to track multiple tasks, documents, and meet strict deadlines simultaneously.
Strong systems aptitude; able to learn new tools, software platforms quickly.

At Arcanum Infrastructure, we offer:

Competitive Compensation
Comprehensive Employee Benefit Package
Paid Time Off (PTO)
Company Paid Holidays
Flexible Work Schedules
401k With 5% Company Match

Arcanum Infrastructure is an equal opportunity employer committed to inclusion and diversity, we provide employees with a work environment free of discrimination and harassment. All employment decisions are based on business need, job requirements, and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union, or domestic partnership status, past or present military service, family medical history or genetic information, family and parental status, or any other status protected by law or regulations in locations where we operate.

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About the company

Arcanum Infrastructure, LLC

Company website•Internet Publishing

Arcanum Infrastructure, LLC develops, owns, and operates chemical production and infrastructure assets to provide reliable supplies of essential high quality chemical products.
With an industry-leading safety record, Arcanum Infrastructure is positioned to create impeccable value to its customers through safe and efficient operations.

Funds managed and/or advised by Partners Group and First Infrastructure Capital are the principal financial sponsors of the Company. Arcanum is based in Houston, Texas and focuses primarily on opportunities in North America.

What we do:

Arcanum develops and acquires infrastructure assets to supply strategic materials for its customers. Customers enjoy the benefits of raw material integration without having to invest their own capital or own the asset. In exchange for long-term offtake from its customers, Arcanum guarantees supply of key raw materials which reduces the overall supply risk for our customers. Unlike traditional pricing models, Arcanum prices products based on a transparent, equation based pricing mechanism allowing customers to have a clear sight on product costs.

Attractive project characteristics:

Midsize business opportunities ($50 million to $500 million per investment)
Downstream petrochemical products
Long term, stable contract arrangements
Located in North America