Administrative Assistant, Full Time
Algonquin and Lakeshore Catholic District School Board
Napanee, Ontario, Canada
Administrative / Clerical
Job Opportunity
At the Algonquin and Lakeshore Catholic District School Board, we are guided by a strong system of values that promote dignity and respect for every individual. We believe diversity makes us stronger and are committed to removing barriers and creating a workplace that is inclusive and welcoming to people of all backgrounds, cultures, genders, and abilities.
Job Title
Administrative Assistant, Full Time
Internal/External Job Posting Number
SS#2526-011-AA
Eligibility
This position is open to all applicants; Support Staff Association Members will be considered prior to external applications.
Assignment
Effective immediately.
7 hours a day, 5 days a week.
12-month position
Site and Location:
Board Office
Napanee, Ontario
About The ALCDSB
The Algonquin and Lakeshore Catholic District School Board serves approximately 12,000 students, employs over 1,400 full-time equivalent staff, and covers a geographical area of more than 16,000 square kilometers (Whitney in the North, Picton in the South, Trenton in the West, and Kingston in the East).
The ALCDSB builds faith-filled learning communities where each member is loved, inspired, and successful.
Position Summary
The Administrative Assistant provides comprehensive administrative, coordination, and communication support to senior leadership and Board members. The role manages complex calendars, screens and responds to inquiries, coordinates meetings and events, and ensures timely flow of information across departments. Responsibilities include preparing and maintaining documentation such as agendas, minutes, reports, and correspondence; supporting committee work; and maintaining records in accordance with Board policies. The position also performs financial and administrative tasks, including budget tracking, processing invoices and purchase orders, monitoring grants and funding, and coordinating procurement within policy guidelines. The Administrative Assistant supports special projects and annual events and provides backup coverage to other administrative staff as required.
What You Bring To The Team
Communication
Shares and receives information and ideas in a variety of ways and adapts to the needs of the audience to ensure the message is understood.
Innovation
Creates, develops and implements new processes or services with the aim of improving the learning community for all.
Interpersonal Relations
Displays characteristics and personal attributes that enhance communication and interactions. Establishes and maintains harmonious professional relationships by demonstrating respect and sensitivity to all.
Leadership
Motivates groups of people, while maximizing the efforts of others to achieve a common goal.
Planning and Organization
Plans, organizes and coordinates time, resources and tools to meet established goals.
Professional Integrity
Models strong ethical or moral principles and always follows them, regardless of who is present.
System Thinking
Sees, acknowledges and contributes to the shared mission and vision of the Board. Approaches all work done within ALCDSB as being part of a larger system that is inter-related with strategic plans. Understands that work done in one part of ALCDSB impacts a variety of groups inside and outside of the Board.
What We Offer
Applicants will only be accepted through Apply to Education.
As a condition of employment, the successful candidate must provide a Criminal Background Check (CBC) with vulnerable sector screening current within six months of date of hire.
In compliance with the Accessibility for Ontarians with Disabilities Act (A.O.D.A.) we will make the necessary accommodations for applicants who require accommodations. Please contact the Human Resources Department by email to make an accommodation request.
All information received relating to a candidate's required accommodation will be addressed confidentially by Human Resources.
While we thank all those who have applied, only those candidates selected for an interview will be contacted.
At the Algonquin and Lakeshore Catholic District School Board, we are guided by a strong system of values that promote dignity and respect for every individual. We believe diversity makes us stronger and are committed to removing barriers and creating a workplace that is inclusive and welcoming to people of all backgrounds, cultures, genders, and abilities.
Job Title
Administrative Assistant, Full Time
Internal/External Job Posting Number
SS#2526-011-AA
Eligibility
This position is open to all applicants; Support Staff Association Members will be considered prior to external applications.
Assignment
Effective immediately.
7 hours a day, 5 days a week.
12-month position
Site and Location:
Board Office
Napanee, Ontario
About The ALCDSB
The Algonquin and Lakeshore Catholic District School Board serves approximately 12,000 students, employs over 1,400 full-time equivalent staff, and covers a geographical area of more than 16,000 square kilometers (Whitney in the North, Picton in the South, Trenton in the West, and Kingston in the East).
The ALCDSB builds faith-filled learning communities where each member is loved, inspired, and successful.
Position Summary
The Administrative Assistant provides comprehensive administrative, coordination, and communication support to senior leadership and Board members. The role manages complex calendars, screens and responds to inquiries, coordinates meetings and events, and ensures timely flow of information across departments. Responsibilities include preparing and maintaining documentation such as agendas, minutes, reports, and correspondence; supporting committee work; and maintaining records in accordance with Board policies. The position also performs financial and administrative tasks, including budget tracking, processing invoices and purchase orders, monitoring grants and funding, and coordinating procurement within policy guidelines. The Administrative Assistant supports special projects and annual events and provides backup coverage to other administrative staff as required.
What You Bring To The Team
- Completion of certificate in office Administration
- Minimum of three years of work experience in office administration, preferably within a school board
- Broad working knowledge of administrative practices and procedures
- Knowledge of Board Policies and Procedures, and various legislation such as Freedom of Information and Privacy Act and Education Act.
- Strong technology skills with proficiency in Microsoft Office applications
- Excellent interpersonal and communication skills
- Effective verbal and written communication skills
- Excellent organizational and time management skills
- Self-motivated, self-directed, with strong initiative and ability to work independently, as well as an effective member of a team
- Strong customer service focus with a desire to learn and develop as an Administrative professional
- Demonstrated understanding of and discretion in working with confidential and sensitive information
Communication
Shares and receives information and ideas in a variety of ways and adapts to the needs of the audience to ensure the message is understood.
Innovation
Creates, develops and implements new processes or services with the aim of improving the learning community for all.
Interpersonal Relations
Displays characteristics and personal attributes that enhance communication and interactions. Establishes and maintains harmonious professional relationships by demonstrating respect and sensitivity to all.
Leadership
Motivates groups of people, while maximizing the efforts of others to achieve a common goal.
Planning and Organization
Plans, organizes and coordinates time, resources and tools to meet established goals.
Professional Integrity
Models strong ethical or moral principles and always follows them, regardless of who is present.
System Thinking
Sees, acknowledges and contributes to the shared mission and vision of the Board. Approaches all work done within ALCDSB as being part of a larger system that is inter-related with strategic plans. Understands that work done in one part of ALCDSB impacts a variety of groups inside and outside of the Board.
What We Offer
- Extensive benefits; health, drug, vision, dental, and health care spending account
- Employee and Family Assistance Program
- Staff Wellness resources
- Summer working hours
- Ongoing learning and career growth
Applicants will only be accepted through Apply to Education.
As a condition of employment, the successful candidate must provide a Criminal Background Check (CBC) with vulnerable sector screening current within six months of date of hire.
In compliance with the Accessibility for Ontarians with Disabilities Act (A.O.D.A.) we will make the necessary accommodations for applicants who require accommodations. Please contact the Human Resources Department by email to make an accommodation request.
All information received relating to a candidate's required accommodation will be addressed confidentially by Human Resources.
While we thank all those who have applied, only those candidates selected for an interview will be contacted.
About the company
Company website•Education
The Algonquin and Lakeshore Catholic District School Board serves over 12,000 students in 33 elementary schools, five secondary schools and five adult learning sites.
Our district covers a wide geographical area of more than 16,000 sq. km from Whitney in the north, Picton in the south, Kingston in the east and Trenton in the West.
ALCDSB is committed to excellence in Catholic education and to lifelong learning, so that those with whom we journey may become caring and contributing citizens in a world of constant change.