Front Desk Addministrative Coordinator

Company Information

Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry’s best teams, engineered solutions, service support, and products.

At ATS, we custom engineer and install building automation systems to optimize buildings’ mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel.

Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative.

ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure, and we take pride in our employees’ ability to grow their career and find long-term success at ATS.

Job Summary

We are seeking a dependable, detail-oriented Front Desk & Administrative Coordinator to support daily office operations and assist with accounting and project administration functions. This role serves as the first point of contact for the office while also playing a key role in accounts payable, billing support, and general administrative processes. The ideal candidate is organized, proactive, and comfortable balancing customer-facing duties with financial and clerical responsibilities.

Duties And Responsibilities

Front Desk & Office Administration

• Answer incoming calls and route them appropriately
• Greet customers, vendors, and team members in a professional manner
• Manage incoming and outgoing mail
• Maintain and order office supplies
• Perform electronic filing and document organization
• Complete general clerical and administrative tasks
• Assist with light data entry as needed
  
  

Project & Administrative Support

• Book projects and enter job change orders into our accounting system
• submit required compliance documentation through online portals
• Assist with bi-weekly review of employee timesheets for accuracy
  
  

Banking & Cash Handling

• Deposit checks using a remote scanner
• Monitor bank accounts daily and approve flagged/exception items
• Upload Positive Pay files to our bank
  
  

Accounts Payable & Financial Processing

• Monitor AP email inbox and route or respond to inquiries
• Enter and process vendor invoices
• Process weekly check runs
• Print one-off/manual checks as needed
• Review vendor statements and resolve discrepancies
• Complete credit applications and new vendor setup forms
• Inquire about outstanding invoices and assist with collections efforts
  
  

Accounts Receivable & Collections Support

Skills And Abilities

• Proficiency in Excel and working with PDFs
• Strong organizational skills and attention to detail
• Clear and professional written and verbal communication
• Team-oriented with a willingness to assist others
• Positive, “can-do” attitude
• Ability to work independently and manage multiple priorities
• Self-motivated with strong follow-through
• This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time sitting at a desk or computer. Small repetitive motion with mouse and keyboard are required.
  
  

Work Environment And Physical Demands

Work Environment

• Fast-paced office environment with a mix of customer interaction and detail-oriented tasks
• Requires ability to shift between front desk responsibilities and accounting support throughout the day
  
  

Compensation And Benefits

• Annual base salary ranges from $45,000-$55,000 depending on experience
• Additional information about our benefits
  
  

POSITION TYPE AND HOURS

• Full-time
• Monday – Friday 8am – 5pm
  
  

Credentials And Experience

• High School Diploma
• Computer experience
• 1-year clerical experience
• Ability to type, use a 10 key and a mouse
• Prior experience in administrative, front desk, or accounting support roles preferred
  
  

ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited.

The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.