Program Assistant Phoenix
U.S.VETS
Phoenix, AZ
Administrative / Clerical, Business Management / Project / Planning
If you are looking for an opportunity to work for a great organization & make a difference, this is the job for you!
Come & join our winning team!
Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K
Under the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.
Responsibilities:
- Responsible for overseeing and maintaining central databases of clients and program information and ensures compliance with grant-mandated systems
- Supports Case Management department in maintaining files, preparation for audits, and correction of any deficiencies
- Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff
- Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff Collects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue
- Monitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances
- Coordinates with Program staff for requesting supportive service funds to meet client needs
- Assists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely
- Assists with grant applications, reports, budget tracking, and billings
- Assists in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programs
- Coordinates shipping and post office mailings and tracks receipt of products and donations
- Plans annual and other periodic events for donors, partners, clients, and staff
- Assists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation
- Assists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates
- Assists supervisors with coordinating staff training and ensuring proper payroll allocations
- Assists with maintaining Operations Manual and regular review and update of program and organization policies
- Provides direct and confidential support to management, staff members, and interns
- Other duties as assigned
Requirements:
- Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.
- Strong computer skills and proficiency in Microsoft Office
- Highly organized with attention to detail
- Able to work independently & responsibly
- Excellent communication skills, both oral and written
- Knowledge of veteran issues, homelessness, and local services a plus
- Enthusiasm, Positive Attitude, Team Player, Flexibility, & Creativity
- Ability to listen, take direction, and make sound decisions
- Ability to organize and implement both short-term and long-term projects and programs
About the company
Company website•Hospitals and Health Care, Non-profit Organizations, Mental Health Care
U.S.VETS is the largest nonprofit with boots on the ground to combat America’s veteran homeless crisis head-on. Our commitment to preventing and ending veteran homelessness starts with a holistic approach of providing intervention and prevention services, including housing, mental health and career programs, and wraparound services to promote recovery, wellness and a more hopeful future. With 49 residential and service sites nationwide, U.S.VETS is uniquely positioned to help veterans and their families successfully transition to civilian life.
We provide services to over 20,000 veterans and families a year, helping them with housing, mental health and substance use treatment programs, hot meals and full-time employment.
These struggling veterans represent the sons, daughters, mothers, fathers, brothers and sisters who bravely defended our nation, protecting the freedoms we enjoy today. We share both the pride and problems of our military servicemen and women and believe we have an obligation to help and serve those who have served us.
Because of this, we are committed to helping veterans in need.
A generation of veterans returning from deployments in Iraq and Afghanistan will face new challenges as they navigate their post-military lives and careers adjusting back to a civilian world. Many experience post-traumatic stress disorder (PTSD) or major depression and anxiety. Some suffer with traumatic brain injury sustained during deployment.
The need for support for our nation’s veterans will only continue to increase. Learn how you can help.