Executive Assistant
Affidea Switzerland
Bulle, Fribourg, Switzerland
Administrative / Clerical
This position is responsible for providing all administrational support to the dedicated Manager(s). The real challenge of this role is to cope with the rapid life of a constantly growing head-office where local and foreign managers need timely, efficient, on-the-spot solutions.
The Executive Assistant has to work as a member of a local and country assistant’s team, so daily co-operation and information sharing, and update is needed to ensure flawless support to senior managers.
Responsibilities And Tasks
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Attend meetings upon request and be responsible for drafting accurate and timely minutes
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Manage the calendar of the assigned Executives
- Provide business as well as personal assistance to Managers, as necessary (e.g. consolidates presentations according to our standards, produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics).
- Organize and administer professional and entertaining events both in country and other European locations (in cooperation with our international assistant team)
- This role demands an individual who can be flexible about their working hours and be available upon request out of office hours.
- Strong MS Office knowledge (Word, Excel, Power Point)
- Fluent in English, French, and German mandatory. Italian is an asset
- Excellent oral and written communication skills across multiple languages
- Exceptional organizational and prioritization skills for managing multiple tasks
- Advanced analytical, problem-solving, and decision-making capabilities with high attention to details
- Ability to maintain strong relationships with executive stakeholders, vendors, and service providers
About the company
Company website•Administrative and Support Services
Acteur national majeur de la santé, Affidea Suisse offre une large gamme de soins ambulatoires intégrés et pluridisciplinaires tels que l'imagerie diagnostique, l'analyse histologique, la médecine du sein et de la prostate, la consultation, le traitement chirurgical et non chirurgical, la gastroentérologie et la gestion de centres médicaux multi-spécialisés regroupant des spécialistes en orthopédie, neurologie et d'autres spécialités. Le solide réseau de Affidea Suisse lui permet de fournir aux patients un parcours de soins oncologiques entièrement intégré, couvrant la prévention, la détection précoce, les tests génétiques, le diagnostic, le traitement personnalisé et l'assistance post-traitement.
La société est reconnue pour son approche sûre des patients, et ses centres avec services de scanner ont obtenu le label « 5 étoiles » pour la sécurité des patients sur l’Eurosafe Wall of Stars de la Société européenne de radiologie.
Über Affidea Schweiz (www.affidea.ch)
Als wichtiger nationaler Akteur im Gesundheitswesen bietet Affidea Schweiz ein breites Spektrum an integrierten und multidisziplinären ambulanten Versorgungsleistungen, wie diagnostische Bildgebung, histologische Analysen, Brust- und Prostatamedizin, Beratung, chirurgische und nicht-chirurgische Behandlung, Gastroenterologie und die Leitung von multi-spezialisierten medizinischen Zentren, die Spezialisten für Orthopädie, Neurologie und andere Fachgebiete vereinen. Mit einem soliden Netzwerk kann Affidea Schweiz Patienten einen vollständig integrierten Versorgungspfad im Bereich der Onkologie anbieten, der Prävention, Früherkennung, Gentests, Diagnose, personalisierte Behandlung und Nachsorge umfasst.
Das Unternehmen ist für seinen sicheren Umgang mit den Patientinnen und Patienten bekannt und erhielt für seine Zentren mit CT-Abteilungen 5 Sterne für Patientensicherheit an der Eurosafe Wall of Stars der Europäischen Gesellschaft für Radiologie.