Legal Assistant

Summary Description: The Litigation Legal Assistant provides administrative assistance to all litigation timekeepers. This individual works within a team environment to ensure uninterrupted workflow in service.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Draft, review and proofread all documents and correspondence produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all signature pages, attachments, exhibits or enclosures are accurate and complete before distribution
2. Execute electronic court filings and download court pleadings
3. Maintain client files (both paper and electronic), organize and file documents in designated order, and complete electronic scanning
4. Conduct accounting tasks, including processing expenses, reimbursements, invoices, pre-bills, and entering time into the Firm’s time and billing system, reviewing of billing statements, and editing same for preparation of final billing
5. Support trial preparation to include maintaining and tracking case chronology
6. Manage upkeep of multiple calendars and scheduling systems
7. Perform digital transcription tasks
8. May assist in preparing discovery production and schedule depositions
9. Perform conflict checks, draft engagement letters in connection with file opening, and complete the file opening process
10. Coordinate and make travel arrangements
11. Effectively track and manage CLE reporting
12. Effectively communicate information and updates on projects with clients and timekeepers

Experience:

• Education: High school diploma or equivalent
• Licenses and/or Certifications: N/A
• Experience: 2 or more years office experience including MS Office Suite; Legal office experience including general knowledge of litigation practices and electronic court filings is a plus
• Work Model: This role follows a hybrid work arrangement and requires a regular onsite presence of four (4) days per week in the Firm’s Kansas City office.
• Decision Making – Is aware of issues and asks questions when issues arise; completes day-to-day tasks with team
• Communication – Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality
• Leadership – Gives positive feedback to others; is developing skills to mentor others; asks questions; is assigned work; and focuses on day-to-day tasks
• Continuous Learning – Attends required training; accepts planned change willingly
• Teamwork – Works as a member of the team, and understands the goals of the team; understands that team members' needs, ideas and solutions vary

Supervisory Responsibilities: N/A

Physical Activity: The employee will be required to sit for prolonged periods and work on a computer.

Travel Required: N/A

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

EEO Statement: Armstrong Teasdale is an equal opportunity employer and will make all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, pregnancy, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status or other protected status, in accordance with federal, state and local laws. At Armstrong Teasdale, we define diversity and inclusion broadly and focus on helping professionals of all races, religions, national origins, gender identities, ethnicities, sexual orientations and physical abilities feel a sense of belonging. Diversity and inclusion are core values of the firm, and we recognize the richness they bring to our workplace.