Job Title: Senior Executive Assistant
Job Type: Full-Time, remote
Working Hours: Monday - Friday 8 AM - 5 PM CT
Salary: $1,800 – $2,000/month (negotiable based on experience)
Location: LATAM
About The Company
This organization is part of a globally recognized real estate network, operating multiple offices with a growing team of agents and a strong focus on scaling operations. It provides residential real estate services while emphasizing operational efficiency, agent support, and performance. With a focus on trust, accountability, and proactive execution, the team continuously improves processes, implements checklist-driven systems, and strengthens internal support to ensure consistent, high-quality service across all locations.
About The Role
We are looking for a highly proactive Senior Executive Assistant to act as a right-hand to leadership and support multi-layered real estate operations.
This is not a traditional EA role — it is a hybrid of Executive Assistant, Operations Coordinator, and Junior Project Manager, with strong ownership expectations.
This role will evolve into a project management and team-lead support function, potentially overseeing additional assistants as the company scales.
Key Responsibilities
Executive & Administrative Support
Job Type: Full-Time, remote
Working Hours: Monday - Friday 8 AM - 5 PM CT
Salary: $1,800 – $2,000/month (negotiable based on experience)
Location: LATAM
About The Company
This organization is part of a globally recognized real estate network, operating multiple offices with a growing team of agents and a strong focus on scaling operations. It provides residential real estate services while emphasizing operational efficiency, agent support, and performance. With a focus on trust, accountability, and proactive execution, the team continuously improves processes, implements checklist-driven systems, and strengthens internal support to ensure consistent, high-quality service across all locations.
About The Role
We are looking for a highly proactive Senior Executive Assistant to act as a right-hand to leadership and support multi-layered real estate operations.
This is not a traditional EA role — it is a hybrid of Executive Assistant, Operations Coordinator, and Junior Project Manager, with strong ownership expectations.
This role will evolve into a project management and team-lead support function, potentially overseeing additional assistants as the company scales.
Key Responsibilities
Executive & Administrative Support
- Manage executive calendar, email, and daily administrative workflows
- Ensure all assigned tasks are completed without repeated follow-ups
- Provide daily updates confirming task completion and status
- Convert ideas, discussions, and priorities into structured plans, checklists, and timelines
- Own projects from ideation through execution and completion
- Build and maintain scalable operational systems and documentation
- Review contracts for accuracy and ensure proper uploads (24–48 hour turnaround SLA)
- Manage transaction coordination using SkySlope
- Support CRM workflows using BoldTrail
- Maintain compliance-ready documentation and audit trails
- Support agents with technical troubleshooting and system guidance
- Assist with onboarding documentation and training materials
- Maintain and update structured onboarding and operational checklists
- Ensure smooth handoffs between processes and team members
- Provide clear, structured updates on ongoing tasks and initiatives
- Prepare weekly coaching call materials and agent performance summaries
- Track agent metrics and assist in monthly performance reporting
- Escalate issues proactively when blockers arise
- Identify and flag promising leads for follow-up
- Perform initial outreach where needed (non-closing role)
- Ensure timely routing of leads to leadership for follow-up
- Manage social media updates and agent recognition posts
- Support retention efforts through communication and engagement initiatives
- 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
- Fluent English (strong comprehension required — not just conversational fluency)
- Experience with CRMs or transaction systems (BoldTrail, SkySlope, or similar)
- Proven ability to work independently with minimal supervision
- Strong organizational and project management skills
- High attention to detail and strong follow-through
- Comfortable working in fast-paced, evolving environments
- Strong written and verbal communication skills
- Ability to work across US time zones (Central Time preferred alignment)
- Real estate industry experience (highly preferred)
- Background in operations, transaction coordination, or team support roles
- Experience supporting scaling teams or multi-office operations
- Exposure to checklist-driven or process-heavy environments
- Ability to push back constructively and improve processes
- Collaborative, fast-paced, and direct communication style
- Values trust, reliability, and transparency above all
- Prefers proactive communication and initiative over seeking constant permission
About the company
Staffing and Recruiting
We help growing businesses hire top talent— from entry-level to c-suite