Global IT Coordinator

Our Story

About You:

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation!

Overview

The Global IT Coordinator is the operational backbone of the Office of the CIO, providing direct executive support while coordinating global IT activities, procurement operations, and contract management. This role ensures alignment across regions, maintains visibility into technology spend and vendor performance, and drives execution of strategic initiatives. It requires exceptional organizational discipline and the ability to navigate complex global environments.

The base salary is aligned with market data and is estimated to range from $70,000-$76,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. This posting is for an existing vacancy within our organization.

Responsibilities

Executive & Strategic Support

• CIO Support — Manage CIO priorities, prepare executive briefs, coordinate leadership meetings, and ensure follow‑through on strategic initiatives.
• Leadership Team Coordination — Support scheduling, agenda development, materials preparation, and action‑item tracking for the global IT leadership team.
• Global Program Coordination — Align global IT projects, track milestones, and facilitate cross‑regional communication.

Operational Coordination

• Technology Asset Oversight — Maintain visibility into global hardware, software, and licensing inventories.
• Cross‑Functional Alignment — Partner with Finance, Procurement, Security, HR, and regional IT leaders to ensure operational consistency.

Procurement & Contract Management

• IT Procurement Coordination — Coordinate purchase requests, vendor onboarding, renewals, and contract documentation across global teams.
• Procurement Pipeline Tracking — Track procurement workflows, approvals, commercial milestones, and budget alignment in partnership with Finance and Procurement.
• Vendor Management — Serve as a point of contact for internal and external stakeholders on procurement‑related matters.
• Contract Lifecycle Management — Maintain contract repositories, monitor key dates, support negotiations, and ensure compliance with legal and financial requirements.
• Spend & Performance Reporting — Prepare and maintain reports on technology spend, contract status, renewals, and vendor performance.
• Audit Readiness — Ensure accurate documentation, compliance with internal policies, and readiness for internal/external audits.

Communication & Reporting

• Executive Reporting — Develop dashboards, KPIs, and status reports for CIO‑level visibility.
• Global Communications — Draft IT announcements, policy updates, and change‑management communications.
• Risk & Compliance Tracking — Maintain documentation and support compliance with global standards (ISO, SOC, GDPR).

Ad Hoc & Analytical Support

• Operational Analysis — Conduct ad hoc analysis to support decision‑making and strategic planning.
• Briefing Materials — Prepare presentations, summaries, and briefing documents for executive‑level discussions.
• Special Projects — Support cross‑functional initiatives and operational improvements as assigned by the CIO.

Qualifications

Required Qualifications

• Post-Secondary education in Information Technology, Business Administration, or related field.
• 5+ years in IT coordination, procurement, project management, or technology operations.
• Experience with vendor management, contract administration, and procurement workflows.
• Strong understanding of enterprise IT environments, including infrastructure, cloud, and security fundamentals.
• Exceptional communication, organization, and executive‑level presentation skills.
• Ability to work across time zones and manage global stakeholders.

Preferred Qualifications

• Experience supporting C‑suite or senior technology executives.
• Familiarity with ITIL, PMO methodologies, or procurement frameworks is desirable
• Exposure to global regulatory and compliance standards.

Core Competencies

• Strategic Thinking — Ability to translate CIO priorities into actionable plans.
• Operational Excellence — Strong process discipline and attention to detail.
• Stakeholder Management — Skilled at navigating complex global environments.
• Analytical Skills — Ability to interpret data, identify trends, and recommend improvements.
• Confidentiality & Discretion — Trusted to manage sensitive executive‑level information.

Success Indicators

• Procurement processes are efficient, transparent, and compliant.
• CIO has clear visibility into global IT operations and spend.
• Vendor performance and contract management are consistently optimized.
• Global IT teams operate with greater alignment and communication.
• Executive reporting is timely, accurate, and actionable.

Workplace Type

On-Site

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

Avison Young welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates during the recruitment process. For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!