Procurement & Fleet Manager

Lutheran Community Services NW is a non-profit organization dedicated to serving communities throughout Washington, Oregon, and Idaho with a wide range of services for individuals of all ages and backgrounds. All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope

WHAT WE WILL DO FOR YOU:

As an employer of choice, we’re deeply committed to supporting our employees, because when you’re empowered, our mission thrives. We provide resources, tools, and care that allow you to focus on what matters most: delivering Health, Justice, and Hope to the communities we serve. We’re proud to offer a comprehensive benefits package designed to support your well-being, growth, and peace of mind

• A 37.5 per hour work week to ensure work/life balance
• Medical, dental, vision, and prescription benefits to keep you and your loved ones healthy
• Employer-paid short- and long-term disability insurance
• Life insurance coverage at no cost to you
• Up to 2 weeks of vacation in your first year (based on hours worked)
• Up to 2 weeks of sick leave (based on hours worked)
• 12 paid agency recognized holidays
• 2 floating holidays to use your way
• 403(b) retirement plan with employer matching (eligibility applies)
• Access to our Employee Assistance Program (EAP) for you and your family
• Potential eligibility for Student Loan Forgiveness through our 501(c)(3) nonprofit status
  
  

HOW YOU WILL MAKE AN IMPACT:

• Please note that this position is open to candidates in our 3-state operating area of Oregon, Washington and Idaho. The posted wage range is based on the possible geographies candidates may reside in**
  
  

All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope. The Procurement and Fleet Manager ensures that operations run efficiently and cost-effectively by overseeing all purchasing, contracting, and vehicle management activities. This role safeguards compliance with federal, state, and grant requirements while maintaining ethical and transparent procurement practices. By providing the tools, services, and mobility needed for staff to deliver community programs, the position directly strengthens our mission.

• Oversee organizational procurement activities by developing and maintaining efficient purchasing systems and processes, ensuring compliance with federal, state, grant, and agency policies.
• Coordinate requests for quotes, proposals, and bids, reviewing submissions for completeness, negotiating pricing and terms, and issuing awards in collaboration with district and program leadership.
• Manage vendor and contractor relationships, including onboarding, contract execution, and resolution of grievances or performance issues to ensure quality and accountability.
• Maintain procurement documentation and reporting, including purchase request forms, compliance records, and audit-ready files for internal and external review.
• Administer fleet operations by purchasing, maintaining, and tracking agency vehicles; coordinating inspections, repairs, registration, and preventive maintenance to ensure safety and cost efficiency.
• Monitor and project purchasing and fleet needs, aligning procurement plans and budgets with organizational priorities and operational requirements.
• Collaborate cross-departmentally with Finance, Facilities, and Contracts teams to support compliance, optimize resource use, and strengthen internal operational systems.
  
  

HOW YOU WILL BE A GREAT FIT:

• 5 years of progressive experience in procurement, purchasing, or contract management, preferably within a nonprofit, government, or regulated environment
• 2 years of experience managing or coordinating fleet operations, including vehicle purchasing, maintenance scheduling, and safety compliance.
• Bachelor’s degree in business administration, Supply Chain Management, Finance, Logistics, or a related field; substantial relevant experience will be considered in place of degree
• Excellent written and verbal English communication skills; able to interact effectively with internal stakeholders, vendors, and partners
• Intermediate mastery of business applications and productivity suites and comfort with digital workflow and reporting tools; experience using procurement and vendor management systems or enterprise purchasing software for tracking, reporting, and approvals.
• Demonstrated knowledge of federal and state procurement laws, grant compliance, and nonprofit regulatory requirements
• Strong negotiation, budgeting, and cost-analysis skills with a commitment to ethical procurement practices
• Knowledge of fleet management principles, including preventive maintenance, asset tracking, and risk mitigation
• Ability to balance multiple priorities, meet deadlines, and work collaboratively across departments
• Demonstrates resilience, awareness and self-regulation in navigating challenges, conflict and obstacles/barriers
• Thrives in a diverse and multicultural environment; works with cross-functional teams to develop and implement strategies to enhance end-user experiences throughout the service lifecycle
• Demonstrates exceptional commitment to serving and advocating for diverse and marginalized populations
• Successfully completes tasks in a moderately noisy environment
• Interact with others and perform tasks in-person and using technology, with moderate periods of stationary activity and moderate periods of increased physical activity including and not limited to sitting, standing, walking, bending and reaching
• Moves equipment/materials weighing up to 25 pounds
• Travels between worksites regularly; responsible for driving agency vehicles for inspections, maintenance coordination, or transport between locations, which requires valid driver’s license, auto insurance, and motor vehicle records clearance
• Works in a variety of settings, including and not limited to LCSNW office locations, partner agency and community-based settings, and faith-based settings such as churches
• Meets LCSNW criminal background clearance requirements and other job-relevant clearances as required by the State or program
  
  

Thank you! We sincerely appreciate your interest in joining the Lutheran Community Services NW team and thank all applicants for taking the time to apply. While we’re unable to respond to every candidate individually, please note that only those selected for an interview will be contacted. Lutheran Community Services NW is deeply committed to our mission of Health, Justice and Hope in all aspects of our work. We welcome candidates from all backgrounds and experiences to help us build a stronger, more compassionate community.