Legal Secretary

McGlinchey Stafford is seeking an experienced Litigation Legal Secretary offering 5+ years of experience for Cleveland office. Our Legal Secretaries support multiple attorneys and are assigned a variety of responsibilities, some of which are described below. Successful candidates must have excellent time management skills, be technologically savvy, have strong verbal and written communication skills, and be able to efficiently prioritize and complete tasks in a fast-paced environment. Annual salary Range for this position is $60,000 - $70,000. Salary commensurate with experience.

Technical Requirements Include:

• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint);
• Advanced knowledge pdf software programs such as KoFax and Adobe Acrobat, including bates labeling, splitting and combining PDF documents, optimizing and reducing PDF files, etc.;
• Advanced knowledge of e-filing systems and procedures in state and federal courts;
• Experience and knowledge working with file-sharing tools to share documents;
• Experience with and a good understanding of the litigation process, specifically as it relates to commercial law, as it pertains to the role of a legal assistant;
• Knowledge of the technology and processes required to assist attorneys with timekeeping, billing, and other administrative tasks;
• Experience working with electronic document management systems;
• The ability and willingness to quickly adapt to and learn new technology, as needed; and
• Organizing and maintaining files through the litigation process.

Administrative Requirements include:

• Entering conflicts checks and opening client files;
• Assisting attorneys with scheduling, calendaring, time entry, and planning business travel;
• Communicating with clients, opposing counsel, and other third parties at the direction of the attorneys;
• Managing the electronic case files;
• Calendaring and docketing litigation deadlines;
• Preparing attorney and office expenses;
• Processing payment of vendor invoices; and
• Assisting with general office duties.