Admin Assistant with UNICEF
UN Volunteers Arab States
Kosti, White Nile State, Sudan
Administrative / Clerical
Context
UNICEF is a global leader in humanitarian and development work, dedicated to advancing the rights of every child. For nearly 70 years, UNICEF has worked to ensure children have access to safe shelter, nutrition, protection, healthcare, and education, supporting them from birth through adolescence. With a presence in over 190 countries, UNICEF partners with governments, policy makers, and communities to produce results and monitor their impact, focusing especially on the most disadvantaged children.
Description of Duties
- Provide comprehensive administrative support to ensure efficient office operations, including budget monitoring, procurement, and event logistics.
- Monitor and manage financial expenditures, prepare budget records, and process transactions in VISION.
- Support office planning, project management, and maintain accurate work plans and milestones.
- Liaise with supply and logistics teams for procurement, maintain vendor lists, and facilitate travel arrangements for staff.
- Oversee travel and fleet management, including vehicle maintenance, travel records, and staff movement plans.
- Process invoices, manage office supplies and equipment, update inventory, and supervise premises maintenance.
- Coordinate guesthouse bookings, manage contracts with service providers, and participate in annual inventory checks.
- Ensure compliance with UNICEF policies, provide guidance to staff, and contribute to cross-sectoral collaboration and institutional capacity building.
Profile Requirements
- Bachelor’s degree in Business Administration, Public Administration, Accounting, or a relevant field.
- Minimum 3 years’ experience in administrative management, project management, and office operations.
- Strong collaboration, communication, and problem-solving skills; proficiency in digital platforms and document management.
- Ability to work independently, prioritize tasks, and safeguard confidential information.
- Fluent in Arabic and English.
Application deadline is on 05 January 202
About the company
Company website•Non-profit Organizations
The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide.
UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, mobilizing an increasing number and diversity of volunteers, including experienced UN Volunteers and online volunteers. UNV embraces volunteerism as universal, inclusive and recognizes volunteerism in its diversity as well as the values that sustain it: free will, commitment, engagement, and solidarity.
The regional office of Arab States is based in Amman, Jordan represented through the offices of the United Nations Development Programme (UNDP) and reports to the UNDP Executive Board. It represents 19 countries in the region and consists of eight Field units (Jordan, Egypt, Palestine, Iraq, Sudan, Lebanon, Yemen and the MCFU Tunisia for Morocco, Algeria, Tunisia, Libya). In 2024, UNV ROAS focused on mobilizing volunteers (UN Volunteers and online) as timely for surge capacities for the UN system’s response to emergencies and crises, support workforce diversity and the UN’s people-centered approach; the emphasis is on engaging candidates for Community, Refugee, Youth and Expert Volunteers; advancing UNV’s standing as system-wide service by further diversifying its partnership base, with a specific emphasis on humanitarian partners. In addition to supporting various programs and initiatives for SDGs implementation within the region, the Regional Office is focused on the crisis response in the State of Palestine, Sudan, Yemen, Iraq, and in neighboring countries.
Assignments advertised on Unified Volunteering Platform and on LinkedIn page
For UN Volunteer assignments: https://app.unv.org/
For United Nations Partners:
•Request UN Volunteer: https://www.unv.org/request-united-nations-volunteers
•Engage Online Volunteer: https://www.unv.org/engage-online-volunteers