About Us

Salas Staffing is an international offshore staffing firm that connects world-class talent from emerging nations with growing businesses in the United States. We are a small, fast-moving team where every person matters. We don't have layers of management or corporate bureaucracy -- we have real people solving real problems for real clients every day.

We are looking for an Executive Assistant who takes ownership, follows through, and doesn't need to be reminded five times to get something done.

The Role

You will be the operational backbone of our CEO's day-to-day. This is not a "sit and wait for instructions" role. You will manage email, coordinate our recruiting pipeline, and make sure nothing falls through the cracks. If something is due on Friday, you don't wait until Monday morning to check on it. You handle it.

Email Management (Primary)

• Own the CEO's inbox 100%. Read, organize, respond, flag, and follow up.

• Draft professional responses in English and Spanish.

• Make sure nothing sits unanswered for more than a few hours.

• Know what's urgent versus what can wait without being told.

Recruiting Coordination

• Coordinate the candidate-to-client handoff process from start to finish.

• Schedule interviews, confirm candidate availability, and follow up on pending documents.

• Communicate directly with clients via email to provide updates on candidate status.

• Ensure all candidate files are complete (tests, assessments, resume packages) before client deadlines.

• Track candidate progress in Trello and post status updates in Slack daily.

General Executive Support

• Manage the CEO's calendar and scheduling needs.

• Handle travel check-ins, reservations, and logistics when needed.

• Research tasks as assigned -- anything from vendor options to competitive intelligence.

• Keep the team informed and aligned through proactive communication.

Who You Are

You follow through.

If you say you'll do something, it gets done. Period. You don't need three reminders. You don't "assume" things are handled. You confirm.

You have common sense.

If a client emails asking for a candidate file and you only have a link they can't access, you don't send it anyway. You find the right link first. Details matter to you.

You're proactive.

You see a problem before it becomes a crisis. If a candidate hasn't submitted their documents and the deadline is tomorrow, you don't wait for someone to ask you to follow up -- you pick up the phone and call them.

You communicate clearly.

When your boss asks for a status update, you don't say "I'm on it." You say "I called him at 9:45 AM, he confirmed he'll have it done by 3 PM, I'm following up at 3:15 if we don't hear back."

You're organized.

You can manage multiple candidates, multiple clients, and multiple deadlines without dropping any of them.

You execute.

You don't debate strategy. You don't overthink. You take the play that's called and you run it better than anyone expected.

Requirements

• Bilingual English and Spanish (strong written and spoken English required)

• Available to work Monday through Friday, 8:00 AM to 6:00 PM CST

• Reliable internet connection and a quiet workspace

• Professional headset and camera for video calls

• Experience managing email and calendars for an executive

• Comfortable using tools like Slack, Trello, Google Workspace (we will train you on our specific setup)

• Detail-oriented with strong follow-through

Bonus (Not Required)

• Experience in staffing, recruiting, or HR coordination

• Experience working with US-based clients

• Comfortable being on camera for client-facing meetings

• Based in Colombia

What We Offer

• Fully remote position -- work from anywhere

• Direct access to the CEO -- you are not buried in a corporate structure

• Real growth opportunity -- this is a startup environment where your contributions are visible and valued

• Competitive pay in COP with room to grow based on performance. Starting between $2,000,000 to $2,500,000 COP.

• International team across LATAM, Philippines, and the US

Jobs

Executive Assistant | %100 Remote | 2,000,000 - 2,500,000 COP