Company Description

With unparalleled expertise and a commitment to providing cutting-edge solutions for complex challenges, Sightline Commercial Solutions is recognized as a leading industry expert in architectural railing, metal, glazing, and portable platforming solutions. We specialize in turning clients’ ambitious visions into reality by collaborating on some of the most high-profile construction projects underway today. Our organization is dedicated to partnering closely with our clients to bring their visions to life. Leveraging our extensive experience, we have been involved in a wide range of prestigious projects, including Intuit Dome, Allianz Field, Nissan Stadium, Target Field, U.S. Bank Stadium, the NCAA Final Four, MSP Airport and Madison Square Garden, as well as theaters and premier entertainment facilities around the world. At Sightline Commercial Solutions, we are driven to succeed through teamwork, collaboration, and creativity.

ROLE DESCRIPTION:

The Sales & Preconstruction Coordinator serves as a liaison between the Sales and Estimating teams, supporting both groups with preconstruction documentation and coordination. This role ensures the smooth flow of project information, assists in preparing sales materials, and supports estimating efforts. Additionally, this role reviews project contracts and acts as the primary contact for insurance, bonding, and licensing requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

SALES TEAM SUPPORT:

Coordinate project information between Sales and Estimating teams, ensuring preconstruction documentation and insurance requirements are complete and aligned with company standards
Process incoming project RFQs and ITBs, including all sales-related project requests
Maintain and update sales and preconstruction resource data within ERP (Epicor)
Serve as a subject-matter resource to the sales team on industry processes and contract requirements (bonding, insurance, licensing, etc.), providing guidance and interpretation as needed
Review contracts to ensure insurance obligations align with company standards and recommend appropriate actions or escalation
Prepare bid documents, including contract language, bid bonds, and required authorizations
Prepare and submit prequalification packages for contractors and owners; respond to related inquiries
Communicate project material updates to the sales team
Collaborate with sales and project leads on follow-up calls and stakeholder coordination regarding scope and specification
Review and evaluate project contracts to assess licensing obligations, identify variances from company standards, and recommend appropriate actions or escalation

ESTIMATING SUPPORT:

Maintain Epicor data and schedules to ensure accuracy and consistency
Assist Estimators with direct bids for owners/CMs, including coordinating bid forms, bonding, and insurance requirements
Develop, manage, and adjust estimating schedules based on workload, lead times, and bid deadlines,
Monitor ongoing project changes, including addenda and document revisions, and communicate materials to Estimators and stakeholders
Adjust estimating schedules, workflows, and priorities in response to project changes, deadlines, and resource availability

PROJECT TEAM SUPPORT:

Independently coordinate project information for insurance and bonding between project team and agencies, ensuring bonding and insurance requirements are complete, compliant, and aligned with company standards
Coordinate with project teams on submitting OCIP on pay applications in a timely manner

OTHER DUTIES AS ASSIGNED

REQUIRED QUALIFICATIONS:

Minimum 2 years of experience in commercial construction, preconstruction, or estimating support
Minimum 2 years of experience in sales administration, including knowledge of insurance, bonding, and contract requirements
Experience with construction databases (e.g., BuildingConnected, Planroom)
Familiarity with construction lead generation platforms

PREFERRED QUALIFICATIONS

Degree in Construction Management, Business Administration, or related field
Experience with Epicor or similar ERP program
Experience with OCIP logs (WrapWorks or AlliantWrapX)
State of Minnesota Notary (or ability to get qualified)

WHAT WE OFFER:

Comprehensive Benefits Package (medical, dental, vision, & prescription options)
Paid Time Off (PTO)
8 Paid Company Holidays
401k & Roth with Competitive Company Match
Adoption Assistance
Company-Paid Short-Term Disability Insurance
Tuition & Professional Development Reimbursement

COMPENSATION:

$28.85 - $38.46 per hour

Jobs

Sales & Preconstruction Coordinator

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